
COMMISSION IMPLEMENTING DECISION (EU) 2018/1614 of 25 October 2018 laying down specifications for the vehicle registers referred to in Article 47 of Directive (EU) 2016/797 of the European Parliament and of the Council and amending and repealing Commission Decision 2007/756/EC (Text with EEA relevance) 

THE EUROPEAN COMMISSION,
Having regard to the Treaty on the Functioning of the European Union,
Having regard to Directive (EU) 2016/797 of the European Parliament and of the Council of 11 May 2016 on the interoperability of the rail system within the European Union, and in particular Article 47(2) and (5) thereof,
Whereas:

(1) To ensure traceability of vehicles and their history, vehicles should be registered under a European vehicle number in a vehicle register. The rules for the establishment of the European vehicle number should be harmonised to ensure that vehicles are registered in the same way throughout the Union.

(2) Vehicles are currently registered in national vehicle registers and each Member State manages its national vehicle register. There is a need to improve the usability of national vehicle registers and to avoid redundant registration of one vehicle in several vehicle registers, including vehicle registers of third countries connected to the Virtual Vehicle Register. Commission Decision 2007/756/EC should therefore be amended accordingly.

(3) The cost-benefit analysis performed by the European Union Agency for Railways (‘the Agency’) highlighted significant advantages for the Union rail system stemming from the establishment of a European Vehicle Register that would replace national vehicle registers.

(4) To reduce administrative burden and costs for Member States and stakeholders, the Commission should adopt technical and functional specifications for the European Vehicle Register which would incorporate the national vehicle registers.

(5) The Agency should set up and maintain, where relevant in cooperation with the national registration entities, the European Vehicle Register. The national safety authorities, investigating bodies, and in response to any legitimate request, the regulatory bodies, and the Agency, the railway undertakings and the infrastructure managers, as well as those persons or organisations registering vehicles or identified in the register should be able to consult the European Vehicle Register.

(6) Member States should designate a registration entity responsible for the registering of vehicles and the processing and update of information in relation to vehicles that entity has registered in the European Vehicle Register.

(7) Keepers should fill in an application for registration with the required information and be able to submit its application via web-based tool using a harmonised e-form. Keepers should ensure that vehicle data submitted to registration entities is up-to-date and accurate.

(8) Member States should be responsible for ensuring the quality and the integrity of vehicle data registered by the designated registration entity in the European Vehicle Register in accordance with Article 22 of Directive (EU) 2016/797 while the Agency should be responsible for the development and maintenance of the European Vehicle Register IT system in accordance with this Decision.

(9) The European Vehicle Register should be a centralised register which provides a harmonised interface to all users for the consultation, registration of vehicle and data management.

(10) There is a need for technical development and testing of the European Vehicle Register functionalities. The European Vehicle Register should however be operational on 16 June 2021 in accordance with Article 47(5) of Directive (EU) 2016/797.

(11) In order to address Member States' specific needs, some national vehicle registers are used for other purposes than to ensure the traceability of vehicles and their history. To allow for the adaptation of national registers not specifically used for vehicle registration to interface with the European Vehicle Register, the migration towards the centralised registration of vehicles should be progressive. After the introduction of the European Vehicle Register, Member States should therefore be given the possibility to use a ‘de-centralised registration function’ until 16 June 2024 while other functions should be centralised from 16 June 2021. After 16 June 2024 all Member States should use only the centralised registration function.

(12) The European Vehicle Register should allow for the registering of specific additional information required by Member States. Keepers should provide additional information required by a Member State when submitting an application for registration to that Member State.

(13) In order to facilitate the use of vehicles registered in the European Vehicle Register in third countries, in particular those applying the provisions of the Convention concerning international carriage by rail to which the European Union is party, the relevant data of the European Vehicle Register should be accessible to authorising competent authorities in these third countries. For this purpose, the Agency should facilitate the implementation of Decisions adopted in accordance with the Convention concerning international carriage by rail of 9 May 1980, as amended by the Vilnius Protocol of 3 June 1999.

(14) On 21 December 2016, the Agency issued a recommendation on the specifications of the national vehicle register indicating possibilities of improvement of the usability of national vehicle registers. On 14 December 2017, the Agency issued a recommendation on the specifications for the European Vehicle Register.

(15) The measures provided for in this Decision are in accordance with the opinion of the Committee referred to in Article 51(1) of Directive (EU) 2016/797,
HAS ADOPTED THIS DECISION:

CHAPTER 1
GENERAL PROVISIONS
Subject matter
Article 1 
This Decision amends common specifications for the national vehicle registers and lays down the technical and functional specifications for the European Vehicle Register.
CHAPTER 2
NATIONAL VEHICLE REGISTERS
Amendments to common specifications for the national vehicle registers
Article 2 
The Annex to Decision 2007/756/EC is amended in accordance with Annex I to this Decision.
Withdrawal of redundant registrations
Article 3 
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CHAPTER 3
EUROPEAN VEHICLE REGISTER
Specifications of the European Vehicle Register
Article 4 
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Registration entity
Article 5 
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Registration of vehicles authorised to be placed on the market
Article 6 
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Architecture of the European Vehicle Register
Article 7 
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Migration from the national vehicle registers to the European Vehicle Register
Article 8 
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CHAPTER 4
FINAL PROVISIONS
Repeal
Article 9 
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Entry into force and application
Article 10 
This Decision shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.
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Done at Brussels, 25 October 2018.
For the Commission
The President
Jean-Claude JUNCKER
ANNEX I

The Annex to Decision 2007/756/EC is amended as follows:

((1)) point 3.2.1 is replaced by the following:
'
3.2.1. Application for registration 

The form in Appendix 4 shall be used for the application for registration.

The entity applying for vehicle registration shall tick the ‘New registration’ box. It shall fill in the form and forward it to the:


— RE of the Member State where registration is sought, filling in all fields,
— RE of the first Member State where it intends to operate, for a vehicle coming from a third country (see point 3.2.5(2)). In that case the form shall contain at least the information on the identification of the owner of the vehicle and the keeper, the restrictions on how the vehicle may be used, the entity in charge of maintenance.
';
((2)) in point 3.2.3, the following paragraph is added:
'The RE shall register the changes in the NVR within 20 working days from the receipt of a complete application file. The RE shall, within this deadline, either register the vehicle or request correction/clarification.';
((3)) point 3.2.5 is replaced by the following:
'
3.2.5. Authorisation in several Member States 
 1. Vehicles shall be registered only in the NVR of the Member State where they are first authorised for placing in service or, for vehicles to which an authorisation for placing on the market has been issued in accordance with Directive (EU) 2016/797 of the European Parliament and of the Council, only in a Member State in the area of use of the authorisation for placing on the market, without prejudice to the transfer of registration to a different NVR in accordance with point 3.2.6(2).
 2. Vehicles entering the Union rail system from third countries and registered in a vehicle register not in line with this specification or not connected to EC VVR shall be registered only in the NVR of the first Member State where the vehicle is intended to be operated on the Union rail system.
 3. Vehicles entering the Union rail system from third countries and registered in a vehicle register in line with this specification and connected to the EC VVR, when an international agreement to which the European Union is party provides for that, shall not be registered in any NVR.
 4. For any vehicle, the NVR where it is registered shall contain the data relating to items 2, 6, 12 and 13 for each of the Member States where an authorisation for placing in service has been granted to this vehicle. 

This provision is without prejudice to Articles 3 and 5.
';
((4)) in Section 3.2, the following point 3.2.6 is added:
'
3.2.6. Transfer of registration and change of EVN 
 1. The EVN shall be changed when it does not reflect the interoperability capability or technical characteristics in accordance with Appendix 6 due to technical modifications of the vehicle. Such technical modifications may require a new authorisation for placing in service in accordance with Articles 21 to 26 of Directive 2008/57/EC of the European Parliament and of the Council or a new authorisation for placing on the market and, where appropriate, a new vehicle type authorisation, in accordance with Articles 21 and 24 of Directive (EU) 2016/797. The keeper shall inform the RE of the Member State where the vehicle is registered of those changes and, if applicable, of the new authorisation for placing in service or of a new authorisation for placing on the market. That RE shall assign to the vehicle a new EVN.
 2. The EVN may be changed at the request of the keeper through a new registration of the vehicle in the NVR of a different Member State connected to EC VVR and subsequent withdrawal of the old registration.
';
((5)) Section 3.3 is replaced by the following:
'
3.3. Access rights 

The access rights to data of an NVR from a given Member State ‘XX’ are listed in the table below:


Entity Read rights Update rights
RE of Member State ‘XX’ All data All data in vehicle register of MS ‘XX’
NSA All data None
Agency All data None
Keeper All data on vehicles of which it is keeper None
ECM All data, except owner's references, of vehicles for which it is ECM None
Owner All data on vehicles of which it is owner None
Railway undertaking All data, except owner's references, based on one or more vehicle numbers None
Infrastructure manager All data, except owner's references, based on one or more vehicle numbers None
Investigating body referred to in Article 22 of Directive (EU) 2016/798 of the European Parliament and of the Council and regulatory body referred to in Article 55 of Directive 2012/34/EU of the European Parliament and of the Council All data on vehicles being checked or audited None
EC declaration of verification issuing body (the applicant) All data on vehicles of which it is EC declaration of verification issuing body (the applicant), except owner's references None
Other legitimate user recognised by NSA or the Agency To be defined as appropriate, duration possibly limited, except owner's references None




The access rights to data of NVRs may be extended to relevant third country entities or intergovernmental organisation when an international agreement to which the European Union is party provides for that.
'
((6)) Appendices 1 and 2 are replaced by the following:
'
APPENDIX 1 RESTRICTION CODING 
 1. PRINCIPLES 

The restrictions referred to in the authorisation for placing in service in accordance with Articles 21 to 26 of Directive 2008/57/EC or in the authorisation for placing on the market and, where appropriate, a new vehicle type authorisation, in accordance with Articles 21 and 24 of Directive (EU) 2016/797 shall be assigned a harmonised code or a national code.
 2. STRUCTURE 

Each code is a combination of:


— category of restriction,
— type of restriction,
— value or specification,

which are joined by a dot (.):

[Category].[Type].[Value or specification].
 3. RESTRICTION CODES 
 1. Harmonised restriction codes shall be applicable in all the Member States. 

The Agency shall keep up-to-date and publish on its web site the list of harmonised restriction codes for the whole of the Union rail system.

If a national safety authority considers that a new code needs to be added to the list of harmonised restriction codes, it shall request the Agency to evaluate the inclusion of this new code.

The Agency shall evaluate the request, in consultation with other national safety authorities, where appropriate. When appropriate, the Agency shall include a new restriction code in the list.
 2. The Agency shall keep up-to-date the list of national restriction codes. The use of national restriction codes shall be limited to those restrictions that reflect particular characteristics of the existing rail system of a Member State and are unlikely to be applied with the same meaning in other Member States. 

For types of restrictions not indicated in the list referred to in point 1, the national safety authority shall request the Agency the inclusion of a new code in the list of national restriction codes. The Agency shall evaluate the request, where appropriate in consultation with other national safety authorities. If appropriate, the Agency shall include a new restriction code in the list.
 3. The restriction code for multinational safety authorities shall be treated as national restriction code.
 4. The use of non-coded restrictions shall be limited to those restrictions that due to their particular character are unlikely to be applied to several types of vehicle. 

The Agency shall keep a unique list of restriction codes for the EVR, the European register of authorised types of vehicles referred to in Article 48 of Directive (EU) 2016/797, the one-stop shop and the European Railway Agency Database of Interoperability and Safety.
 5. Where relevant, the Agency may coordinate the process of harmonisation of restriction codes with relevant intergovernmental organisation when an international agreement to which the European Union is party provides for that.

APPENDIX 2 STRUCTURE AND CONTENT OF THE EUROPEAN IDENTIFICATION NUMBER 

The Agency shall set out the structure and content of the European Identification Number (EIN), including the codification of the types of documents concerned, in a technical document and shall publish this technical document on its web site.
;';
((7)) point 1 of Part 1 of Appendix 6 is replaced by the following:
'
1. Definition of the Vehicle Keeper Marking (VKM) 

A Vehicle Keeper Marking (VKM) is an alphabetic code, consisting of 2 to 5 letters. A VKM is inscribed on each rail vehicle, near the European Vehicle Number. The VKM identifies the Vehicle Keeper as registered in a National Vehicle Register.

A VKM is unique and valid in all Member States and all countries that enter into an agreement that involves the application of the system of vehicle numbering and VKM as set out in this Decision.
'
((8)) Part 4 of Appendix 6 is replaced by the following:
'
PART 4 — CODING OF THE COUNTRIES IN WHICH THE VEHICLES ARE REGISTERED (DIGITS 3-4 AND ABBREVIATION) The Information relating to third countries is given for information purposes only.

Countries Alphabetical country code (1) Numerical country code  Countries Alphabetical country code (1) Numerical country code
Albania AL 41  Lithuania LT 24
Algeria DZ 92  Luxembourg L 82
Armenia AM 58  Former Yugoslav Republic of Macedonia MK 65
Austria A 81  Malta M 
Azerbaijan AZ 57  Moldova MD (1) 23
Belarus BY 21  Monaco MC 
Belgium B 88  Mongolia MGL 31
Bosnia-Herzegovina BIH 50 and 44 (2)  Montenegro MNE 62
Bulgaria BG 52  Morocco MA 93
China RC 33  Netherlands NL 84
Croatia HR 78  North Korea PRK (1) 30
Cuba CU (1) 40  Norway N 76
Cyprus CY   Poland PL 51
Czech Republic CZ 54  Portugal P 94
Denmark DK 86  Romania RO 53
Egypt ET 90  Russia RUS 20
Estonia EST 26  Serbia SRB 72
Finland FIN 10  Slovakia SK 56
France F 87  Slovenia SLO 79
Georgia GE 28  South Korea ROK 61
Germany D 80  Spain E 71
Greece GR 73  Sweden S 74
Hungary H 55  Switzerland CH 85
Iran IR 96  Syria SYR 97
Iraq IRQ (1) 99  Tajikistan TJ 66
Ireland IRL 60  Tunisia TN 91
Israel IL 95  Turkey TR 75
Italy I 83  Turkmenistan TM 67
Japan J 42  Ukraine UA 22
Kazakhstan KZ 27  United Kingdom GB 70
Kyrgyzstan KS 59  Uzbekistan UZ 29
Latvia LV 25  Vietnam VN (1) 32
Lebanon RL 98   (1) According to the alphabetical coding system described in Appendix 4 to the 1949 convention and Article 45(4) of the 1968 convention on road traffic.
 (2) Bosnia-Herzegovina uses 2 specific railway codes. A numerical country code 49 is reserved.

'

ANNEX II
            
1.
                     CONTENT AND DATA FORMAT 

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2.
                     ARCHITECTURE 
 2.1.
                         The EVR architecture 
 2.1.1.
                             Data search and consultation function (DSC function) 

The DSC function shall be implemented by the Agency via a centralised web-based tool and an interface for machine to machine communication. The function shall enable the searching and consultation of data in the EVR after authentication.

The DSC function shall provide the registration entities with the means to extract the values of parameters in table 1 of their recorded vehicle registrations.
 2.1.2.
                             User creation and administration function (UCA function) 

The UCA function shall be implemented via a centralised web-based tool setup by the Agency. The function shall enable persons and organisations to request access to EVR data and the competent registration entity (‘RE’) to create users and manage access rights.
 2.1.3.
                             Reference data administration function (RDA function) 

The RDA function shall be implemented via a centralised web-based tool setup by the Agency. The function shall enable REs and the Agency to manage the common reference data.
 2.1.4.
                             Application, registration and data storage functions (ARS functions) 

The ARS function shall enable keepers, after authentication, to submit applications for registration or update of an existing registration to the selected RE, via a web-based tool presenting the harmonised e-form (see Appendix 4). This function shall also allow the RE to register the registration data. The set of registrations for a given Member State shall be referred to as the vehicle register of such Member State.

Member States may decide to use the centralised ARS function (C-ARS) provided by the Agency or may implement the ARS function autonomously in a de-centralised manner. In the latter case, the Member State and the Agency shall ensure the compatibility and communication between the de-centralised ARS functions (D-ARS) and the centralised functions (DSC, UCA and RDA).

The centralised ARS function shall provide pre-reservation and management of vehicle numbers. The pre-reservation process shall allow for pre-filling of information required in the e-form by the applicant or the keeper.
 2.2.
                         Usability 

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 2.3.
                         Availability 

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 2.4.
                         Service level 

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 2.5.
                         Change control 

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 2.6.
                         Data integrity 

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 2.7.
                         Pre-check 

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 2.8.
                         Facilitation of the use in the Union of vehicles registered in third countries 

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3.
                     OPERATING MODE 
 3.1.
                         Use of the EVR 

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 3.2.
                         Registration of vehicles 
 3.2.1.
                             General rules 
 1.
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 10.
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 18.
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 3.2.2.
                             Registration cases 

The registration cases are specified below. If applicable, different registration cases may be merged in a single vehicle registration application.
 3.2.2.1.
                                 New registration 

All mandatory fields listed in Table 1 shall be filled, together with any additional field required by the Member State in accordance with point 3.2.1.14.

Applications shall be submitted by the keeper to the RE of a Member State in the area of use of the vehicle where registration is sought.

For vehicles entering the Union rail system from third countries in accordance with point 3.2.1.5, applications shall be submitted to the RE of the first Member State where the vehicle is intended to be operated. In that case the application shall contain at least the information on the identification of the keeper, the entity in charge of maintenance and the restrictions on how the vehicle may be used.
 3.2.2.2.
                                 Update of an existing registration 

Applications shall be submitted by the keeper to the RE of the Member State where the vehicle is registered. Only the parameters in Table 1 to be updated shall be filled.
 3.2.2.3.
                                 Change of keeper 

Should a keeper of a vehicle change, it is the responsibility of the currently registered keeper to inform the RE in due time, so that the latter may update the EVR. The former keeper shall be removed from the EVR registration and relieved of its responsibilities only when the new keeper has acknowledged its acceptance of keeper status. If on the date of de-registration of the currently registered keeper no new keeper has accepted the keeper status, the registration of the vehicle shall be suspended.
 3.2.2.4.
                                 Change of entity in charge of maintenance (‘ECM’) 

When there is a change of ECM of a vehicle, the keeper shall inform the RE in due time, so that the latter may update the EVR. The former ECM shall deliver the maintenance documentation to either the keeper or the new ECM. The former ECM is relieved of its responsibilities when it is removed from the EVR registration. If on the date of de-registration of the former ECM any new entity has not acknowledged its acceptance of ECM status, the registration of the vehicle is suspended.
 3.2.2.5.
                                 Change of owner 

When there is a change of owner, the keeper shall inform the RE in due time, so that the latter may update the EVR.
 3.2.2.6.
                                 Suspension or reactivation of a registration 

The new status and the status reason shall be filled. The status date shall be automatically filled by the EVR.

A vehicle that has its registration suspended may not be operated on the Union rail system.

A reactivation of a registration after suspension will require the reexamination by the RE of the conditions which caused the suspension and, if applicable, in coordination with the NSA that requested the suspension.
 3.2.2.7.
                                 Withdrawal of a registration 

The new status and the status reason shall be filled. The status date is automatically filled by the system.

A vehicle that has its registration withdrawn may not be operated on the Union rail system under such registration.
 3.2.2.8.
                                 Change of EVN following technical modifications 

The EVN shall be changed when it does not reflect the interoperability capability or technical characteristics in accordance with Appendix 6 due to technical modifications of the vehicle. Such technical modifications may require a new authorisation for placing on the market and, where appropriate, a new vehicle type authorisation, in accordance with Articles 21 and 24 of Directive (EU) 2016/797. The keeper shall inform the RE of the Member State where the vehicle is registered of those changes and, if applicable, of the new authorisation for placing on the market. That RE shall assign to the vehicle a new EVN.

The change of EVN consists of a new registration of the vehicle and subsequent withdrawal of the old registration.
 3.2.2.9.
                                 Change of EVN and of registering Member State 

The EVN may be changed at the request of the keeper through a new registration of the vehicle by a different Member State in the area of use and subsequent withdrawal of the old registration.
 3.2.3.
                             Automatic notification of changes 

Following a change to one or more registration items, the EVR IT system shall send to the keeper and to the concerned NSAs for the area of use of the vehicle an automatic email notification informing about the change, when they have subscribed to such notifications.

Following a change of keeper or owner or ECM, the EVR IT system shall send an automatic email notification to, respectively, the previous keeper and the new keeper or the previous owner and the new owner or the previous ECM and new ECM.

A keeper or owner or ECM or EC declaration issuing body may opt-in the reception of automatic email notifications informing about changes to registrations they are identified within.
 3.2.4.
                             Historical records 

All data in the EVR shall be retained for 10 years from the date of withdrawal of a vehicle registration. As a minimum, data shall be available on-line for the first three years. After three years, data may be archived. If at any time during the 10-year period an investigation involving a vehicle or vehicles is started, data relating to those vehicles shall be retained beyond the 10-year period if so required by investigating bodies referred to in Article 22 of Directive (EU) 2016/798 of the European Parliament and of the Council or national jurisdictions.

After withdrawal of a vehicle registration, any of the registration numbers assigned to the vehicle shall not be assigned to any other vehicle for 100 years from the date the vehicle registration is withdrawn.

Any changes to the data in the EVR shall be recorded.
 3.3.
                         Management of users 
 3.3.1.
                             Request of user 

Any person or organisation shall be able to request access to EVR via a web-based form (part of the centralised UCA function) from the competent RE where the person or organisation is located.

The RE shall assess the request and, if appropriate, create a user account for the requestor and assign the appropriate access rights in accordance with points 3.3.2 and 3.3.3.
 3.3.2.
                             Access rights 

The access rights to data of EVR are listed in the table below:



The access rights to data of EVR may be extended to relevant third country entities or intergovernmental organisation when an international agreement to which the European Union is party provides for that.
 3.3.3.
                             Other rights 

Keepers shall be able to submit applications for registration.

Any organisation shall be able to submit changes to its own data kept in the reference data (see Section 3.4)
 3.3.4.
                             Security 

Authentication of users shall be by means of username and password. In the case of keepers (applicants for vehicle registration) and REs, authentication shall provide the assurance level ‘substantial’ referred to in point 2.2.1 of the Annex to Commission Implementing Regulation (EU) 2015/1502.
 3.3.5.
                             Data protection 

Data in the EVR shall be managed according to Regulation (EU) 2016/679 of the European Parliament and of the Council and applicable national legislation on data protection.
 3.4.
                         Reference data 

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4.
                     EXISTING VEHICLES 
 4.1.
                         Vehicle number 
 1.
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 2.
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 4.2.
                         Procedure for the migration from national vehicle registers (NVRs) to the EVR 

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 4.3.
                         Existing systems 

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5.
                     GUIDELINES 

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APPENDIX 1
                
RESTRICTION CODING
1.
                         PRINCIPLES 

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2.
                         STRUCTURE 

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3.
                         RESTRICTION CODES 
 1.
                             Harmonised restriction codes shall be applicable in all the Member States. 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
 2.
                             The Agency shall keep up-to-date the list of national restriction codes. The use of national restriction codes shall be limited to those restrictions that reflect particular characteristics of the existing rail system of a Member State and are unlikely to be applied with the same meaning in other Member States. 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
 3.
                             . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
 4.
                             The use of non-coded restrictions shall be limited to those restrictions that due to their particular character are unlikely to be applied to several types of vehicle. 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
 5.
                             . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

APPENDIX 2
                
STRUCTURE AND CONTENT OF THE EUROPEAN IDENTIFICATION NUMBER
The Agency shall set out the structure and content of the European identification number (EIN), including the codification of the types of documents concerned, in a technical document and shall publish this technical document on its web site.

APPENDIX 3
                
REGISTRATION STATUS CODINGUse of codes 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

APPENDIX 4
                





APPENDIX 5
                
GLOSSARY
APPENDIX 6
                
PART ‘0’
                        
Vehicle identificationGeneral remarks 

This Appendix describes the European vehicle number and linked marking applied in a visible manner on the vehicle to identify it uniquely and in a permanent manner during operation. It does not describe other numbers or markings eventually engraved or fixed in a permanent manner on the chassis or the main components of the vehicle during its construction.
European vehicle number and linked abbreviations 

Each railway vehicle shall receive a number consisting of 12 figures (called European vehicle number (EVN)) with the following structure:



In a given country, the 7 digits of technical characteristics and serial number are sufficient to identify uniquely a vehicle inside the groups of hauled passenger vehicles and special vehicles.

Alphabetical markings complete the number:


((a)) abbreviation of the country in which the vehicle is registered
                                                (details in part 4);
                                            
((b)) Vehicle Keeper Marking
                                                (details in part 1);
                                            
((c)) abbreviations of the technical characteristics (details in part 12 for the wagons, part 13 for the hauled passenger vehicles).

PART 1
                        
Vehicle Keeper Marking
1.
                             Definition of the Vehicle Keeper Marking (VKM) 

A Vehicle Keeper Marking (VKM) is an alphabetic code, consisting of 2 to 5 letters. A VKM shall be inscribed on each rail vehicle, near the EVN. The VKM shall identify the keeper as registered in the EVR.

A VKM shall be unique and valid in all countries covered by this Decision and all countries that enter into an agreement that involves the application of the system of vehicle numbering and VKM as described in this Decision.

A VKM for a keeper which has its main place of business in a non-EU OTIF Contracting State is to be requested from OTIF Secretariat-General.

2.
                             Format of the Vehicle Keeper Marking 

The VKM shall be a representation of the full name or abbreviation of the keeper, if possible in a recognisable manner. Any of the 26 letters of ISO 8859-1 alphabet may be used. The letters in the VKM shall be written in capitals. Letters that do not stand for first letters of words in the keeper's name may be written in lower case. For checking uniqueness, the letters written in lower case shall be taken as written in capitals.

Letters may contain diacritical signs. Diacritical signs used by those letters shall be ignored for checking uniqueness.

For vehicles of keepers that reside in a country that does not use the Latin alphabet, a translation of the VKM in its own alphabet may be applied behind the VKM separated from it by a slash-sign (‘/’). This translated VKM shall be disregarded for data-processing purposes.

3.
                             Provisions about allocation of Vehicle Keeper Markings 

More than one VKM may be assigned to a keeper, in case:


— the keeper has a formal name in more than one language;
— a keeper has good cause to distinguish between separate vehicle fleets within his organisation.

A single VKM may be issued for a group of companies:


— which belong to single corporate structure (e.g. holding structure);
— which belong to a single corporate structure that has appointed and mandated one organisation within this structure to handle all issues on behalf of all others;
— which have mandated a separate, single legal entity for handling all issues on their behalf. In that case the legal entity shall be the keeper.

4.
                             Register of Vehicle Keeper Markings and procedure for allocation 

The register of VKM shall be public and updated on a real-time basis.

An applicant shall request a VKM to the NSA of the Member State where the applicant has its main place of business. That NSA shall check the application and then forward it to the Agency. A VKM may be used only after publication by the Agency.

The holder of a VKM shall inform the competent national authority when it ends the use of a VKM, and the competent national authority shall forward the information to the Agency. A VKM shall then be revoked once the keeper has proved that the marking has been changed on all vehicles concerned. It shall not be reissued for 10 years, unless it is reissued to the original holder or at his request to another holder.

A VKM may be transferred to another holder, which is the legal successor to the original holder. A VKM shall stay valid when the VKM's holder changes his name to a name that does not bear resemblance to the VKM.

In case of a change of keeper which entails a change of VKM, the wagons concerned shall be marked with the new VKM within three months from the date of registration of the change of keeper in the EVR. In case of inconsistency between the VKM marked on the vehicle and the data registered in the EVR, the EVR-registration supersedes.

PART 2
                        
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 3
                        
Rules for the determination of the check-digit (digit 12)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 4
                        
Coding of the countries in which the vehicles are registered (digits 3-4 and abbreviation)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 5
                        
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 6
                        
Interoperability codes used for wagons (digits 1-2)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 7
                        
International traffic ability codes used for hauled passenger vehicles (digits 1-2)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 8
                        
Types of tractive rolling stock and units in a trainset in fixed or pre- defined formation (digits 1-2)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 9
                        
Standard numerical marking of wagons (digits 5 to 8)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 10
                        
Codes for the technical characteristics of the hauled passenger stock (digits 5-6)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 11
                        
Codes for the technical characteristics of the special vehicles (digit 6 to 8)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 12
                        
Letter marking for wagons
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART 13
                        
Letter marking for hauled passenger stock
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
