
CHAPTER I
Article 1 
For the purposes of this Regulation, the following definitions shall apply:

((a)) ‘position message’ means the report on the position of a vessel automatically transmitted by the satellite-tracking device of the vessel to the Fisheries Monitoring Centre of a fisheries administration;
((b)) ‘position report’ means the report made by the master of a vessel as provided for in Article 25 of Commission Implementing Regulation (EU) No 404/2011;
((c)) “UKFR number” means the United Kingdom fleet register number of the vessel as referred to in Article 8 of Commission Implementing Regulation (EU) 2017/218;
((d)) “United Kingdom fishing vessel” means a fishing vessel which is registered in the United Kingdom under Part 2 of the Merchant Shipping Act 1995. A reference to the  ‘fleet’ of a fisheries administration is a reference to all United Kingdom fishing vessels which are—
(i) in the case of the Secretary of State and the Marine Management Organisation, registered to a port in England,
(ii) in the case of the Department of Agriculture, Environment and Rural Affairs in Northern Ireland, registered to a port in Northern Ireland,
(iii) in the case of the Scottish Ministers, registered to a port in Scotland, or
(iv) in the case of the Welsh Ministers registered to a port in Wales.
Article 2 

1. A fisheries administration must send the information concerning contact points, as referred to in Article 4(3) and (4) of Regulation (EU) No 1236/2010, to the NEAFC Secretary ... in computer-readable form.
2. A fisheries administration must publish the information referred to in paragraph 1 on the secure part of their website ....
CHAPTER II
Article 3 

1. The list referred to in Article 5(1) of Regulation (EU) No 1236/2010 shall include the vessels authorised to fish for one or more regulated resources, broken down by species.Where applicable, the list shall refer to the UKFR number allocated to each vessel.
2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Article 4 

1. In addition to the information specified in Article 14 of Regulation (EC) No 1224/2009, the fishing logbook referred to in Article 8 of Regulation (EU) No 1236/2010 shall contain the information set out in Part A of Annex I to this Regulation.
2. The production logbook referred to in Article 8(2) and (3) of Regulation (EU) No 1236/2010 shall be as set out in Part B of Annex I.
3. The stowage plan referred to in Article 8(2) and (3) shall be as set out in Part C of Annex I.
4. The code to be used for each species is the code established by the Food and Agriculture Organisation of the United Nations (FAO) as set out in Annex II.
Article 5 
A fisheries administration must use the format and the specifications for the transmissions to the NEAFC Secretary under Articles 9 and 11 of Regulation (EU) No 1236/2010 as set out in Annex III.
Article 6 
A fisheries administration must transmit the data under Article 10, paragraphs 1 and 2 of Regulation (EU) No 1236/2010 in XML format.
CHAPTER III
Article 7 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Article 8 

1. The special identity document referred to in Article 16(2) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part A of Annex IV.
2. The inspection special signal referred to in Article 18(3) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part B of Annex IV.
Article 9 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Article 10 

1. The sighting reports referred to in Article 19(1) of Regulation (EU) No 1236/2010 shall be transmitted using the form set out in Part A of Annex VI.
2. The surveillance reports referred to in Article 19(2) of Regulation (EU) No 1236/2010 shall be drawn up using the form set out in Part B of Annex VI.
Article 11 
The inspection reports referred to in Article 20(9) of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the format set out in Annex VII.
CHAPTER IV
Article 12 
The prior notification referred to in Article 24 of Regulation (EU) No 1236/2010 shall be made by means of the Port State Control (PSC) form provided for in Annex VIII with Part A duly completed as follows:

((a)) the form PSC 1 shall be used where the vessel is carrying its own catches;
((b)) the form PSC 2 shall be used where the vessel is engaged in transhipment operations, providing the information separately for catches from each donor vessel.
Article 13 

1. When completing the prior notification in accordance with Article 25(1) of Regulation (EU) No 1236/2010, the a fisheries administration, in relation to United Kingdom fishing vessels, must complete Part B of the PSC form provided for in Annex VIII.
2. When completing the prior notification in accordance with Article 25(2) and (4) of Regulation (EU) No 1236/2010, where the United Kingdom is the port country, a fisheries administration shall complete Part C of the PSC form provided for in Annex VIII.
Article 14 
The inspection reports referred to in Article 27 of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the form set out in Annex IX and transmitted to the NEAFC Secretary ....
CHAPTER V
Article 15 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CHAPTER VI
SECTION 1
Article 16 

1. The data exchange formats and data communication systems referred to in Article 12(2) of Regulation (EU) No 1236/2010 to be used for transmission of reports and information to the NEAFC Secretary shall continue to comply with the rules set out in Annex X to this Regulation until the date referred to in paragraph 3; the corresponding codes to be used in communication with the NEAFC Secretary are as set out in Annex XI.
2. Member States shall complete, by 1 November 2020, all necessary technical preparations enabling the utilisation of the following data exchange formats and data communication systems for transmission of reports and information to the NEAFC Secretary:
(a) To exchange fishing logbook data, prior notification data, transhipment declaration data, and landing declaration data, the format shall be the Fishing Activity Domain XML Schema Definition based on the UN/FLUX P1000-3 standard. The data exchange shall comply with the FLUX Fishing Activities Implementation Document adopted by NEAFC.
(b) To report vessel monitoring system data, the format shall be the Vessel Position Domain XML Schema Definition based on the UN/FLUX P1000-7 standard. The data exchange shall comply with the FLUX Vessel Position Implementation Document adopted by NEAFC.
3. Member States shall use the data exchange formats and data communication systems referred to in paragraph 2 from the date to be communicated by the Commission following the decision by NEAFC to this effect. The data exchanges shall comply with the FLUX Implementation Documents adopted by NEAFC.
4. By way of derogation from paragraph 1 and 3, Member States may use the data exchange format referred to in paragraph 2 (b) to report vessel monitoring system data as of the entry into force of this Regulation. Member States shall inform the Commission of the date as of which the new data exchange format will be used.
SECTION 2
Article 17 

1. This Section lays down detailed rules on confidentiality for the implementation of Article 45 of Regulation (EU) No 1236/2010. It shall apply to all electronic reports and messages under this Regulation with the exception of the global reporting of catches referred to in Article 6 of this Regulation.
2. A fisheries administration must, where necessary, at the request of the NEAFC Secretary, rectify or erase electronic reports or messages the processing of which does not comply with Regulation (EU) No 1236/2010 and this Regulation.
3. The electronic reports and messages shall be used only for the purposes specified in the Scheme laid down by Regulation (EU) No 1236/2010.
Article 18 

1. A fisheries administration carrying out an inspection may retain and store electronic reports and messages transmitted by the NEAFC Secretary within 24 hours of the departure of the vessels, to which the data pertain, from the Regulatory Area without re-entry. Departure shall be deemed to have been effected six hours after the transmission of the intention to exit from the Regulatory Area.
2. A fisheries administration carrying out an inspection shall ensure the secure processing of electronic reports and messages in their respective electronic data processing systems, in particular where the processing involves transmission over a network.
3. A fisheries administration must adopt appropriate technical and organisational measures to protect electronic reports and messages against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all inappropriate forms of processing.
4. A fisheries administration carrying out an inspection shall make the electronic reports and messages available for inspection purposes and only to inspectors assigned to the Scheme laid down by Regulation (EU) No 1236/2010.
Article 19 

1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3. The https protocol shall be used for communication of data covered by the Scheme laid down by Regulation (EU) No 1236/2010. When such data are communicated, appropriate encryption protocols shall be applied to ensure confidentiality and authenticity.
4. Access limitation to the data shall be secured via a flexible user identification and password mechanism. Each user shall be given access only to the data necessary for his/her task.
5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CHAPTER VII
Article 20 
Regulation (EC) No 1085/2000 is repealed.
Article 21 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...
ANNEX I
A. 

Data Element Field code Mandatory/Optional Remarks
Information on entry into the Regulatory Area
Date DA M Activity detail; date of entry into the Regulatory Area
Time of entry TI M Activity detail; time of entry into the Regulatory Area
Location   Activity detail; position of entry in R.A.
Latitude LA M position at the time of entry
Longitude LO M position at the time of entry
Quantity on board OB  Activity detail; quantity on board by species
Species name  M FAO species code for species listed in Annex II
Quantity  M Live weight in kilogrammes
Catches per haul or fishing operation
Fishing location   Activity detail; position
Latitude LA M Position when the fishing operation starts
Longitude LO M Position when the fishing operation starts
Time TI M Activity detail; time when the fishing operation starts
Catch CA  Activity detail; catch retained on board per fishing operation by species
Species  M FAO species code for species listed in Annex II
Quantity  M Live weight in kilogrammes
Fishing depth FD M Distance from water surface to the lowest part of the fishing gear (in metres).
Daily information
Total number of hauls/fishing operations during the day FO M Activity detail; number of fishing operations per 24 hours period
Catch discarded RJ  Activity detail; quantity caught and discarded by species
Species  M FAO species code
Quantity  M Live weight in kilogrammes
Cumulative Catch CC  Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species.
Species  M FAO species code for species listed in Annex II
Quantity  M Live weight in kilogrammes
Information on transhipments
Date DA M Activity detail; date(s) of transhipments
Transhipments KG  Activity detail; quantities by species on-loaded and off-loaded in the R.A.
Species  M FAO species code for species listed in Annex II
Quantity  M Live weight in kilogrammes
Transhipped to TT M Vessel registration detail; Radio call sign of receiving vessel
Transhipped from TF M Vessel registration detail; Radio call sign of donor vessel
Information on report transmissions
Date DA M Message detail; date of transmission of a report
Time TI M Message detail; time of transmission of a report (UTC)
Transmission used TU M Message detail; name of radio station through which the report is transmitted
Type of report TM M Message detail;
Information on exit from the Regulatory Area
Time TI M Activity detail; time of exit (UTC)
Date DA M Activity detail; date of exit
Position   Activity detail; position of exit from the R.A.
Latitude LA M position at the time of exit
Longitude LO M position at the time of exit
Cumulative Catch on board OB  Activity detail; cumulative catches retained on board by species
Species  M FAO species code for species listed in Annex II
Quantity  M Live weight in kilogrammes
Masters name and signature MA M 





B. 

Data Element Field code Mandatory/Optional Remarks
1. Vessel identity
Radio call sign RC M Vessel registration detail; international radio call sign
Vessel name NA O Vessel registration detail; name of the vessel
Contracting Party Internal reference number IR O Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number
Vessel external registration number XR O Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
2. Information on production
Date DA M Activity detail; date of production
Quantity produced QP  Activity detail; quantity produced by species per day
Species name  M FAO species code
Quantity  M Total product weight in kilogrammes
Product form  M Product form code (Part E of Annex XI)
Quantity  M Product weight in kilogrammesProduct form code and weight of the product: use as many pairs as needed to cover all products
Cumulative production of the period AP  Activity detail; total quantity produced since the entry into the Regulatory Area by species
Species name  M FAO species code
Quantity  M Total product weight in kilogrammes
Product form  M Product form code (Part E of Annex XI)
Quantity  M Product weight of the product in kilogrammesProduct form code and weight of the product: use as many pairs as needed to cover all products
3. Information on packing
Species name SN O Activity detail; FAO species code
Product code PR O Activity detail; product code Part E of Annex XI
Type of packing TY O Activity detail; type of packing Part F of Annex XI
Unit weight NE O Activity detail; net product weight in kilogrammes
Number of units NU O Activity detail; number of units packed
 4. Masters name and address
 MA M 


C.  1. Processed catches must be stowed and marked in such a way that the same species and product categories and quantities can be identified when stowed in different parts in the hold.
 2. A stowage plan must show the location of the products in the holds as well as the quantities of the products on board stated in kg.
 3. The stowage plan shall be updated every day for the preceding day reckoned from 0000 hrs (UTC) until 2400 hrs (UTC).

ANNEX II
FAO3-Alpha code English common name Scientific Name
ALF Alfonsinos Beryx spp.
ALC Baird’s slickhead Alepocephalus bairdii
ANT Blue antimora (Blue hake) Antimora rostrata
API Iceland catshark Apristuris spp
ARG Argentines Argentina spp.
BLI Blue ling Molva dypterygia
BRF Blackbelly rosefish Helicolenus dactylopterus
BSF Black scabbard Aphanopus carbo
BSH Blue shark Prionace glauca
BSK Basking shark Cetorhinus maximus
BSS Seabass Dicentrarchus labrax
CAP Capelin Mallotus villosus
CAS Spotted wolffish Anarhichas minor
CAT Wolffish Anarhichas spp.
CFB Black dogfish Centroscyllium fabricii
CMO Rabbit fish (Rattail) Chimaera monstrosa
COD Atlantic Cod Gadus morhua
COE European conger Conger conger
CYO Portuguese dogfish Centroscymnus coelolepis
CYH Large- eyed rabbit fish (Ratfish) Hydrolagus mirabilis
CYP Longnose velvet dogfish Centroscymnus crepidater
DCA Birdbeak dogfish Deania calceus
ELP Eelpout Lycods esmarkii
EPI Black (Deep-water) cardinal fish Epigonus telescopus
FOR Forkbeard (Forkhead) Phycis phycis
GAM Mouse catshark Galeus murinus
GHL Greenland halibut Reinhardtius hippoglossoides
GFB Greater forkbeard Phycis blennoides
GSK Greenland shark Somniosus microcephalus
GUP Gulper shark Centrophorus granulosus
GUQ Leafscale gulper shark Centrophorus squamosus
HAD Atlantic haddock Melanogrammus aeglefinus
HAL Atlantic halibut Hippoglossus hippoglossus
HER Atlantic herring Clupea harengus
HOM Atlantic horse mackerel Trachurus trachurus
HPR Silver roughy (Pink) Hoplostethus mediterraneus
HXC Frilled shark Chlamydoselachus anguineus
JAD Norwegian skate Raja nidarosiensus
KCD Red king crab Paralithodes camtschaticus
KEF Deep-water red crab Chacon (Geyron) affinis
LIN Ling Molva molva
LUM Lumpfish Cyclopterus lumpus
MAC Atlantic mackerel Scomber scombrus
MOR Moras Moridae
ORY Orange roughy Hoplosthethus atlanticus
OXN Sailfin roughshark (Sharpback shark) Oxynotus paradoxus
PHO Risso’s smoothhead Alepocephalus rostratus
PLA American plaice Hippoglossoides platessoides
PLE European plaice Pleuronectes platessa
POC Polar cod Boreogadus saida
POK Saithe (Pollock) Pollachius virens
PRA Northern prawn Pandalus borealis
REB Beaked redfish Sebastes mentella
RED Redfish (unspecified) Sebastes spp.
REG Golden redfish Sebastes marinus
RHG Roughhead grenadier Macrourus berglax
RIB Common mora Mora moro
RNG Roundnose grenadier Coryphaenoides rupestris
SBL Blondnose six-gilled shark Hexanchus griseus
SBR Red seabream Pagellus bogaraveo
SCK Kitefin shark Dalatias licha
SFS Silver scabbard Lepidopus caudatus
SHL Greater lanternshark Etmopterus princeps
SHL Velvet belly Etmopterus spinax
SHO Blackmouth dogfish Galeus melastomus
RCT Straightnose rabbitfish Rhinochimaera atlantica
RJG Arctic skate Raja hyperborea
RJY Round skate Raja fyllae
SFV Small redfish (Norway haddock) Sebastes viviparus
SKA Skates Raja spp.
SKH Sharks Selachimorpha
SYR Knifetooth dogfish Scymnodon ringens
TJX Spiny (Deep-sea) scorpionfish Trachyscorpia cristulata
USK Tusk Brosme brosme
WHB Blue whiting Micromesistius poutassou
WRF Wreckfish Polyprion americanus
ANNEX III

1)‘CATCH ON ENTRY’ report
Data Element Field Code Mandatory /Optional Remarks
Start record SR M System detail; indicates start of record
Address AD M Message detail; destination, ‘XNE’ for NEAFC
Sequence Number SQ M Message detail; serial number in current year
Type of Message TM M Message detail; message type, ‘COE’ as Catch on Entry report
Radio call sign RC M Vessel registration detail; international radio call sign of the vessel
Trip Number TN O Activity detail; fishing trip serial number in current year
Vessel Name NA O Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR) IR O Vessel registration detail. ...
External Registration Number XR O Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number.
Latitude LA M Activity detail; position at time of transmission
Longitude LO M Activity detail; position at time of transmission
Quantity on board OB  Activity detail; quantity by species on board, in pairs as needed.
species  M FAO species code
live weight  M Live weight in kilograms, rounded to the nearest 100 kilograms.
Date DA M Message detail; date of transmission
Time TI M Message detail; time of transmission
End of record ER M System detail; indicates end of the record
2)‘CATCH’ report
Data Element Field Code Mandatory / Optional Remarks
Start record SR M System detail; indicates start of record
Address AD M Message detail; destination, ‘XNE’ for NEAFC
Sequence Number SQ M Message detail; message serial number in current year
Type of Message TM M Message detail; message type, ‘CAT’ as Catch report
Radio call sign RC M Vessel registration detail; international radio call sign of the vessel
Trip Number TN O Activity detail; fishing trip serial number in current year
Vessel Name NA O Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR) IR O Vessel registration detail. ...
External Registration Number XR O Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Latitude LA M Activity detail; position at time of transmission
Longitude LO M Activity detail; position at time of transmission
Weekly Catches CA  Activity detail; cumulative catch by species retained on board, either since commencement of fishing in R.A. or last ‘Catch’ report, in pairs as needed.
species  M FAO species code
live weight  M Live weight in kilograms, rounded to the nearest 100 kilograms
Days Fished DF M Activity detail; number of fishing days in the Regulatory Area since commencement of fishing or last ‘Catch’ report
Date DA M Message detail; date of transmission
Time TI M Message detail; time of transmission
End of record ER M System detail; indicates end of the record


3)‘CATCH ON EXIT’ report
Data Element Field Code Mandatory /Optional Remarks
Start record SR M System detail; indicates start of record
Address AD M Message detail; destination, ‘XNE’ for NEAFC
Sequence Number SQ M Message detail; message serial number in current year
Type of Message TM M Message detail; ‘COX’ as Catch on Exit report
Radio call sign RC M Vessel registration detail; international radio call sign of the vessel
Trip Number TN O Activity detail; fishing trip serial number in current year
Vessel Name NA O Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR) IR O Vessel registration detail. ...
External Registration Number XR O Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Latitude LA M Activity detail; position at time of transmission
Longitude LO M Activity detail; position at time of transmission
Weekly Catch CA  Activity detail; Cumulative catch retained on board by species, either since commencement of fishing in the R.A. or last ‘Catch’ report, in pairs as needed.
species  M FAO species code
live weight  M Live weight in kilograms, rounded to the nearest 100 kilograms
Days Fished DF M Activity detail; number of fishing days in the Regulatory Area either since commencement of fishing or last ‘Catch’ report
Date DA M Message detail; date of transmission
Time TI M Message detail; time of transmission
End of record ER M System detail; indicates end of the record


4)‘TRANSHIPMENT’ report
Data Element Field Code Mandatory /Optional Remarks
Start record SR M System detail; indicates start of record
Address AD M Message detail; destination, ‘XNE’ for NEAFC
Sequence Number SQ M Message detail; message serial number in current year
Type of Message TM M Message detail; message type, ‘TRA’ as Transhipment report
Radio call sign RC M Vessel registration detail; international radio call sign of the vessel
Trip Number TN O Activity detail; fishing trip serial number in current year
Vessel Name NA O Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR) IR O Vessel registration detail. ...
External Registration Number XR O Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Quantity on-loaded or off-loaded KG  Quantity by species on-loaded or off-loaded in the R.A., in pairs as needed.
species  M FAO species code
live weight  M Live weight in kilograms, rounded to the nearest 100 kilograms,
Transhipped To TT M Vessel registration detail; International radio call sign of the receiving vessel
Transhipped From TF M Vessel registration detail; International radio call sign of the donor vessel
Latitude LA M Activity detail; estimated latitude where the master intends to do the transhipment.
Longitude LO M Activity detail; estimated longitude where the master intends to do the transhipment.
Predicted Date PD M Activity detail; estimated date UTC when the master intends to do the transhipment (YYYYMMDD)
Predicted Time PT M Activity detail; estimated time UTC when the master intends to do the transhipment (HHMM)
Date DA M Message detail; date of transmission
Time TI M Message detail; time of transmission
End of record ER M System detail; indicates end of the record


5)‘POSITION’ report/message
Data Element Field Code Mandatory /Optional Remarks
Start record SR M System detail; indicates start of record
Address AD M Message detail; destination; ‘XNE’ for NEAFC
Sequence Number SQ M Message detail; message serial number in current year
Type of Message TM M Message detail; message type, ‘POS’ as Position report/message to be communicated by VMS or other means by vessels with a defective satellite tracking device
Radio call sign RC M Vessel registration detail; international radio call sign of the vessel
Trip Number TN O Activity detail; fishing trip serial number in current year
Vessel Name NA O Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR) IR O Vessel registration detail. ...
External Registration Number XR O Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Latitude LA M Activity detail; position at time of transmission
Longitude LO M Activity detail; position at time of transmission
Latitude (decimal) LT M Activity detail; position at time of transmission
Longitude (decimal) LG M Activity detail; position at time of transmission
Speed SP M Activity detail; speed of the vessel
Course CO M Activity detail; heading of the vessel
Flag State FS M Activity detail; flag-state of the vessel
Date DA M Message detail; date of transmission
Time TI M Message detail; time of transmission
End of record ER M System detail; indicates end of the record





6)‘PORT of landing’ report
Data Element Field Code Mandatory /Optional Remarks
Start record SR M System detail; indicates start of record
Address AD M Message detail; destination ‘XNE’ for NEAFC
Sequence number SQ M Message detail; serial number of the report from the vessel in the relevant year
Type of Message TM M Message detail; message type, ‘POR’
Radio call sign RC M Vessel registration detail; international radio call sign of the vessel
Trip Number TN O Activity detail; fishing trip serial number in current year
Vessel Name NA O Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR) IR O Vessel registration detail. ...
External Registration Number XR O Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Latitude LA M Activity detail; position at time of transmission
Longitude LO M Activity detail; position at time of transmission
Coastal state CS M Activity detail; coastal state of the Port of Landing
Name of Port PO M Activity detail; name of Port of landing
Predicted Date PD M Activity detail; estimated date UTC when the master intends to be in port (YYYYMMDD)
Predicted Time PT M Activity detail; estimated time UTC when the master intends to be in port (HHMM)
Quantity to be landed KG M Activity detail; quantity by species to be landed in the Port, in pairs as needed.
species   FAO species code
live weight   Live weight in kilograms, rounded to the nearest 100 kilograms
Quantity on board OB M Activity detail; quantity by species on board, in pairs as needed
species   FAO species code
live weight   Live weight in kilograms, rounded to the nearest 100 kilograms
Date DA M Message detail; UTC date of transmission
Time TI M Message detail; UTC time of transmission
End of record ER M System detail; indicates end of the record

7)‘CANCEL’ report
Data Element Field Code Mandatory/Optional Remarks
Start record SR M System detail; indicates the start of record
From FR M Name of the transmitting Party
Address AD M Message detail; destination, ‘XNE’ for NEAFC
Type of Message TM M Message detail; message type, ‘CAN’ as Cancel report
Radio call sign RC M Vessel registration detail; international radio call sign of the vessel
Cancelled report CR M Message detail; the record number of the report to be cancelled
Year of the report cancelled YR M Message detail; year of the report to be cancelled
Date DA M Message detail; date of transmission
Time TI M Message detail; time of transmission
End of record ER M System detail; indicates end of the record

ANNEX IV
A. 
The card should be 10 × 7 cm and may be laminated plastic.

The colours of the NEAFC inspection pennant are indicated in Annex IV(B).

The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party

B.  1. 


The distance between the pennants shall not exceed one meter


 2. The boarding craft shall display one inspection pennant as indicated above. The pennant may be half scale. The pennant may be painted on the hull or on any vertical sides of the craft. When painted, the black letters ‘NE’ can be left out.

ANNEX V

A.Report of entry of inspection and surveillance craft in the R.A.
Data Element Code Mandatory/ Optional Remarks
Start Record SR M System detail; indicates start of the record
Address AD M Message detail; destination, ‘XNE’ for NEAFC
From FR M Message detail; address of the transmitting Contracting Party
Record Number RN M Message detail; message serial number in current year
Type of Message TM M Message detail; message type, ‘SEN’ as entry report of the surveillance craft in the R.A.
Record Date RD M Message detail; date of transmission
Record Time RT M Message detail; time of transmission
Means of surveillance MI M Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter
Radio call sign RC M Surveillance detail; International radio call sign of the surveillance craft
Assigned inspectors ID AI M Surveillance detail; card number, repeated as necessary
Date DA M Surveillance detail; date of entry
Time TI M Surveillance detail; time of entry
Latitude LA M Surveillance detail; position at time of entry
Longitude LO M Surveillance detail; position at time of entry
End record ER M System detail; Indicates end of the record

B.Report of exit of inspection and surveillance craft from the R.A.
Data Element Code Mandatory/ Optional Remarks
Start Record SR M System detail; indicates start of the record
Address AD M Message detail; destination, ‘XNE’ for NEAFC
From FR M Message detail; address of the transmitting Contracting Party
Record Number RN M Message detail; message serial number in current year
Type of Message TM M Message detail; message type, ‘SEX’ as exit report of the surveillance craft from the R.A.
Record Date RD M Message detail; date of transmission
Record Time RT M Message detail; time of transmission
Means of surveillance MI M Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter
Radio call sign RC M Surveillance detail; International radio call sign of the surveillance craft
Date DA M Surveillance detail; date of exit
Time TI M Surveillance detail; time of exit
Latitude LA M Surveillance detail; position at time of exit
Longitude LO M Surveillance detail; position at time of exit
End record ER M System details; Indicates end of the record

ANNEX VI
A. 

Data Element Code Mandatory/Optional Remarks
Start record SR M System detail; indicates start of record
Address AD M Message detail; destination, ‘XNE’ for NEAFC
From FR M Message detail; address of the transmitting party (Contracting Party)
Record Number RN M Message detail; serial number in current year
Type of Message TM M Message detail; message type, ‘OBS’ as Observation report
Radio call sign RC M Surveillance detail; international radio call sign of the surveillance craft
Record Date RD M Message detail; date of transmission
Record Time RT M Message detail; time of transmission
Observation Serial Number OS M Surveillance detail; observation serial number
Date DA M Surveillance detail; date when vessel sighted
Time TI M Surveillance detail; time when vessel sighted
Latitude LA M Surveillance detail; latitude when vessel sighted
Longitude LO M Surveillance detail; longitude where vessel sighted
Object Identification OI M Vessel registration detail; radio call sign of the sighted vessel
External Registration Number XR M Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number
Vessel Name NA O Vessel registration detail; name of the sighted vessel
Flag State FS M Vessel registration detail; flag state of the sighted vessel
Vessel Type TP O Vessel characteristics; type of the sighted vessel
Speed SP O Surveillance detail; speed of the sighted vessel
Course CO O Surveillance detail; heading of the sighted vessel
Activity AC M Surveillance detail; activity of the sighted vessel Annex XI (B)
Photograph PH M Surveillance detail; was there a photograph taken of the sighted vessel, ‘Y’ or ‘N’
Comments MS O Surveillance detail; free text to complete the report
End of record ER M System detail; indicates end of an individual record
Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel.
If positive identification is not possible the reason shall be specified in the comments field.

B. 

CONTRACTING PARTY … ASSIGNED INSPECTION CRAFT: TYPE …
CALL SIGN …
NEAFC REFERENCE …
ASSIGNED INSPECTORS: NAME … NEAFC REFERENCE …
NAME … NEAFC REFERENCE …
 A. 

A1 PATROL ARRIVING IN RA: DATE … TIME … UTC LATITUDE … LONGITUDE …
A2 PATROL LEAVING RA: DATE … TIME … UTC LATITUDE … LONGITUDE …
A3 EQUIPMENT USED TO DETERMINE POSITION: …
 B. 

B1 B2 B3 B4 B5 B6 B7 B8 B9 B10 B11 B12
No Date Time UTC Position Vessel sighted IRCS/external marking Flag State Heading/Speed Typeof vessel Activity Photo No Infringement or Observation
Latitude Longitude
            
            
            
            
            
            
            
            
            
            



Authorised Inspector(s) signature … Signature …

ANNEX VII

CONTRACTING PARTY:  …
ASSIGNED INSPECTION VESSEL: NAME …
REGISTRATION NUMBER. …
CALL SIGN …
NEAFC REFERENCE …
ASSIGNED INSPECTORS: NAME …
NEAFC REFERENCE …
NAME …
NEAFC REFERENCE …

PART A.


A.1.1. IMO number ……

A.1.2. International Radio Call Sign …

A.1.3. Vessel Name …

A.2. External Registration Number …

A.3. Vessel Type. …

A.4. 
DATE …

TIME … UTC

Latitude … Longitude …

A.5. 
…
 
A.6. Flag state …

A.7. 
…

…

A.8. Vessel Activity …

A.9. 
DATE …

TIME … UTC

Latitude. … Longitude …

A.10. 
…

Observations by the inspectors, if any: ……………… initials : …

PART B.

B.1. Vessel Documentation Checked: Y/N

B.1.1. Authorisation to fish in the NEAFC Regulatory Area :
 Y/N

B.1.2. Authorisation to fish the following regulated resources : …
 

B.1.3. Where appropriate,
 Y/N Certified Drawing or description of fish room kept on board: Y/N

B.1.4. Where appropriate,
 Y/N Certified Drawing or description of refrigerated sea water tanks kept on board: Y/N

B.1.5. Where appropriate,
 Y/N Certified Calibration tables of refrigerated sea water tanks kept on board : Y/N
Observations by the inspectors, if any:…………… initials …


B.2. Reporting of vessel movements / VMS Checked: Y/N
B.2.1.Fishing trip B.2.2.Reports / VMS
 Arrival in NEAFC RA Last position communicated VMS transponder installed Y/N
VMS system operative Y/N
Date   Are reports communicated Y/N – If Yes, note:
Time   □Catch ‘on Entry report’ date: …
Longitude   □Weekly catch report date: …
Latitude   □Transhipment date:…
Days in NEAFC R.A  □Last manual position report date: …
□Catch ‘on Exit’ report date: …

B.3. 

B.3.1. Fishing Logbook Checked: Y/N
 B.3.1.1. Are recordings made in accordance with Article 9:
 Y/N
 B.3.1.1.1. If not, indicate the inaccurate or missing recording(s):

 □logbook not bound with numbered pages;
□fishing gear used;
□recording of catches by species and total;
□fishing zones / location;
□where appropriate Y/N transhipments;
□where appropriate, Y/N transmission of hail reports;
□certification of recordings by the master.
□other: …



B.3.2 Production Logbook and Stowage Plan Checked: Y/N
 B.3.2.1. Are production logbook and stowage plan required:
 Y/N
 B.3.2.2. Production logbook available :
 Y/N If No, go to 3.2.4
 B.3.2.3 If Yes, Information:
 COMPLETE/INCOMPLETE
 B.3.2.3.1. If not, indicate the missing information:

 □quantities kept on board in product weight by type of commercial presentation and species;
□conversion factors for each type of presentation.;
□certification of recordings by the master.
□other: …
 B.3.2.4. A stowage plan maintained:
 Y/N
 B.3.2.5. If Yes, Information:
 COMPLETE/INCOMPLETE
 B.3.2.5.1. If not, indicate the missing information:

 □quantities not stowed by type of commercial presentation and species as indicated in the plan;
□quantities by type of commercial presentation and species in the hold not identified.
□other: …


B.4. Catches retained on board Checked: Y/N
B.4.1. Quantities recorded by the master
Species Declared quantities on board(Kilograms Live weight) Where availableProcessed Quantities(Kilograms Processed weight) Conversion factor
On Board Caught Transshipped Total on Board
      
      
      
      
      
      
      
      
      
Total      






B.4.2. Quantities on board determined by the inspectors
Species Quantity(Kilograms Processed weight) Volume/Density Factor /Conversion Factor Calculated quantities(Kilograms Live weight) Difference % Observations
     
     
     
     
     
     
     
     
Total     



B.5. Fishing gear and markings Checked: Y/N
 B.5.1. Type of fishing gear used (Appendix 2(A) to Annex II): …

 B.5.2. Type of net attachments used (Appendix 2(B) to Annex II): …

 B.5.3. Stationary gear used marked :
 Y/N Comment: …
 B.5.4. Unused gear securely lashed and stowed:
 Y/N Comment : …




B.5.5. Mesh measurement of gear used Checked: Y/N
B.5.5.1. Cod end (inclusive of lengthener(s), if any - Sample of 20 meshes)
Type of Gear CONDITION : WET/DRY MATERIAL : … Average width Legal size
MESH SIZE (WIDTH)In Millimetres (in mm) (in mm)
                      
                      
                      




B.5.5.2. Chafer Samples of .............. meshes
Type CONDITION: WET/DRY MATERIAL: … Average width Legal size
MESH SIZE (WIDTH)In Millimetres (in mm) (in mm)
                      
                      
                      




B.5.5.3. Rest of net - Sample of 20 meshes
Type CONDITION : WET/DRY MATERIAL: … Average width Legal size
MESH SIZE (WIDTH)In Millimetres (in mm) (in mm)
                      
                      
                      


PART C.

C.1. Analysis of catches of the last haul Checked: Y/N
SAMPLE TAKEN: Y/N Weight: … in Kg. VISUAL ESTIMATE Y/N
SpeciesFAO Alpha Code Weight of Species(live weight Kg) %Undersized Fish %Discards Remarks
    
    
    
    
    
Total    

PART D.
D.1. Level of cooperation deemed appropriateY/N
D.1.1. If not, indicate the shortcomings□prevented an inspector from carrying out his duties;□falsifying or concealing the markings, identity or registration of the fishing vessel;□concealing, tampering with or disposing of evidence relating to an investigation;.□failure to facilitate prompt and safe boarding and disembarkation;□failure to allow the inspectors to communicate with authorities of the flag contracting Party and the inspecting contracting Party;□failure to provide access to relevant areas, decks and rooms of the fishing vessel, catch (whether processed or not) nets or other gear, equipment, and any relevant documentsObservations by the inspectors if any: …
…
…
…
…
… initials: …

PART E.

E.1. Infringements noted
Article List NEAFC provision(s) violated and summarise observations and pertinent facts
 
 
 
 
 
 
 
 
 
 
 
Seal Number(s) Refer to evidence, documentation or photographs
 
 
 
 

E.2. 
initials:…
Statement of witness:
date: signature:
name: address:

E.3. 
I, the undersigned, Master of the vessel …, hereby confirm that a copy of this report and second photographs taken, if any, have been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.
Signature:Date:

PART F.
Date … and time arrived on board … UTC.
Date … and time of departure … UTC
Where appropriate, date … and time of the termination of the inspection … UTC.
Inspector’s signature(s). …
Inspector’s name(s)…

ANNEX VIII
            


                     Notifications and the completion of Parts A, B and C pursuant to Articles 22, 23 and 39 of the NEAFC scheme of control and enforcement shall be done through an online application established by the NEAFC Secretary on the NEAFC website. A fax-based system, using the forms set out in this Annex shall be used as a back-up system in the event that the NEAFC website is offline.
                  

ANNEX IX
            

ANNEX X
A.  1. Data characters shall be in accordance with ISO 8859.1.
 2. 

 a double slash (‘//’) and the characters ‘SR’ indicate the start of a message;
 a double slash (‘//’) and field code indicate the start of a data element;
 a single slash (‘/’) separates the field code and the data;
 pairs of data are separated by space;
 the characters ‘ER’ and a double slash (‘//’) indicate the end of a record.

B. 
Electronic data transmission of reports and messages between  a fisheries administration  and the Secretary shall use data communication systems duly tested.

C.1 

Category Data Element Field code Type Contents Definitions
System Details Start Record SR   Indicates start of the record
End Record ER   Indicates end of the record
Return Status RS Char*3 Codes ACK / NAK = Acknowledged / Not Acknowledged
Return Error Number RE Num*3 001 – 999 Codes indicating errors as received at operation centre)
Message Details Address destination AD Char*3 ISO-3166 Address Address of the party receiving the message, ‘XNE’ for NEAFC
From FR Char*3 ISO-3166 Address Address of the transmitting party, (Contracting Party)
Type of Message TM Char*3 Code First three letters of the message type
Sequence Number SQ Num*6 NNNNNN Message serial number
Record Number RN Num*6 NNNNNN Serial number of the record in the relevant year
Record Date RD Num*8 YYYYMMDD Year, month and date
Record Time RT Num*4 HHMM Hours and minutes in UTC
Date DA Num*8 YYYYMMDD Year, month and date
Time TI Num*4 HHMM Hours and minutes in UTC
Cancelled report CR Num*6 NNNNNN Number of the report to be cancelled
Year of the report to be cancelled YR Num*4 NNNN Year of the report to be cancelled
Vessel Registration Details Radio Call Sign RC Char*7 IRCS Code International Radio Call Sign of the vessel
Vessel name NA Char*30  Name of the vessel
Ext. registration XR Char*14  Side Number of the vessel or IMO number in the absence of a side number
Flag State FS Char*3 ISO-3166 State of registration
Contracting Party internal reference number IR Char*3 ISO-3166 Unique vessel number attributed by the flag State following to registration
Num*9 + max. 9N
Port Name PO Char*20  Port of registration of the vessel
Vessel Owner VO Char*60  Name and address of the vessel owner
Vessel Charterer VC Char*60  Name and address of the vessel charterer
Vessel Character Details Vessel capacity VT Char*2 ‘OC’/‘LC’ According to:‘OC’ OSLO 1947 Convention /‘LC’ LONDON ICTM-69
Unit  Num*4 Tonnage Capacity of the vessel in metric tons
Vessel Power VP Char*2 0-99999 Indication of which measurement unit applies "HP" or "KW"
Unit  Num*5  Total main engine power
Vessel Length VL Char*2 ‘OA’/‘PP’ Unit ‘OA’ length overall, ‘PP’ length between perpendiculars
  Num*3 Length in meters Total length of the vessel in meters, rounded to the nearest whole meter
Vessel Type TP Char*3 Code As listed in Part A of Annex XI
Fishing Gear GE Char*3 FAO Code International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI)
Licence Details Date of issuing IS Num*8 YYYYMMDD Date of Authorisation to fish for one or more regulated species
Regulated Resources RR Char*3 FAO Species Code FAO Species Code for the regulated resource
Start Date SD Num*8 YYYYMMDD Date on which the validity of the authorisation/suspension commences
End Date ED Num*8 YYYYMMDD Expiry date of the validity of the authorisation to fish for the regulated resource
Limited Authorisation LU Char*1  ‘Y’ or ‘N’ to indicate whether a limited authorisation is valid or not
Relevant Area RA Char*6 ICES Code Area(s) prohibited
Species Name SN Char*3 FAO Species Code Prohibited species
Activity Details Latitude LA Char*5 NDDMM *WGS-84) e.g. //LA/N6235 = 62°35′ North
Longitude LO Char*6 E/WDDDMM (WGS-84) e.g. //LO/W02134 = 21°34′ West
Latitude (decimal) LT Char*7 +/-DD.ddd1 Value negative if latitude is in the southern hemisphere1 (WGS84)
Longitude (decimal) LG Char*8 +/-DDD.ddd1 Value negative if longitude is in the western hemisphere1 (WGS84)
Trip Number TN Num*3 001-999 Number of the fishing trip in current year
Days Fished DF Num*3 1 – 365 Number of days the vessel spent in the Regulatory Area during the trip
Predicted Date PD Num*8 YYYYMMDD Estimated date UTC for future event
Predicted Time PT Num*4 HHMM Estimated time UTC for future event
Weekly catch CA   The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last ‘Catch’ report, in pairs as needed.
Species  Char*3 FAO species code 
Quantity  Num*7 0-9999999 
Quantity onboard OB   Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed
Species  Char*3 FAO Codes 
Quantity  Num*7 0-9999999 
Transferred species KG   Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A.
Species  Char*3 FAO Codes in pairs 
Quantity  Num*7 0-9999999 
Transhipped From TF Char*7 IRCS Code International Radio Call Sign of the donor vessel
Transhipped To TT Char*7 IRCS Code International Radio Call Sign of the receiving vessel
Coastal state CS Char*3 ISO-3166 Coastal state
Port Name PO Char*20  Name of the actual port
Reporting Details Catch CA   Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed
Species  Char*3 FAO species code 
Quantity  Num*6 0-9999999 
Cumulative catch CC   Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed
Species  Char*3 FAO species code 
Quantity  Num*6 0-9999999 
Relevant Area RA Char*6 ICES/NAFO Codes Code for the relevant fishing area
Zone ZO Char*3 ISO-3166 The code for a Contracting Party’s zone
Year and month YM Num*6 YYYYMM The relevant year and month of reporting
Surveillance/ Observed details Latitude LA Char*5 NDDMM (WGS-84) e.g. //LA/N6535 = 65°35′ North
Longitude LO Char*6 E/WDDDMM (WGS-84) e.g. //LO/W02134 = 21°34′ West
Speed SP Num*3 Knots * 10 e.g. //SP/105 = 10,5 knots
Course CO Num*3 360° degree scale e.g. //CO/270 = 270°
Activity AC Char*3 Activity code First 3 characters of the activity, see Part B of Annex XI
Means of Surveillance MI Char*3 NEAFC Code ‘VES’ = surface vessel, ‘AIR’ = fixed wing aircraft, ‘HEL’ helicopter
Assigned Inspector CP ID AI Char*7 NEAFC Code ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed
Observation Ser. No. OS Num*3 0 - 999 Serial number of the observation during relevant patrol in the Regulatory Area
Date of sighting DA Num*8 YYYYMMDD Date when the vessel is sighted
Time of sighting TI Num*4 HHMM Time in UTC when the vessel is sighted
Object Identification OI Char*7 IRCS Code International Radio Call Sign of the sighted vessel
Photography PH Char*1  Was there a photography taken, ‘Y’ or ‘N’
Free Text string MS Char*255  Free text area

C.2 

Category Data Element Field code Type Contents Definitions
Logbook Daily catch CD   The total catch retained on board by species of the number of fishing operations per 24 hours period
Species  Char*3 FAO species code FAO species code for species listed in Annex II
Quantity  Num*7 0-9999999 Live weight in kilogrammes
Total number of hauls/fishing operations during the day FO Num*6 0-999999 Number of fishing operations per 24 hours period
Catch discarded RJ   Quantity caught and discarded by species
Species  Char*3 FAO species code FAO species code
Quantity  Num*7 0-9999999 Live weight in kilogrammes
Transmission used TU   Name of radio station through which the report is transmitted
Masters name MA Char*30  Name of master
Production logbook Quantity produced QP   Quantity produced by species per day
Species name    FAO species code
Quantity    Total product weight in kilogrammes
Product form    Product form code (Part E of Annex XI)
Quantity    Product weight in kilogrammes
    Product form code and weight of the product: use as many pairs as needed to cover all products
Cumulative production of the period AP   Total quantity produced since the entry into the Regulatory Area by species
Species name    FAO species code
Quantity    Total product weight in kilogrammes
Product form    Product from code (Part E of Annex XI)
Quantity    Product weight in kilogrammes
    Product form code and weight of the product: use as many pairs as needed to cover all products
Product code PR Char*1  Product code Part E of Annex XI
Type of packing TY Char*3  Type of packing Part F of Annex XI
Unit weight NE   Net product weight in kilogrammes
Number of units NU   Number of units packed

C.3 

Field code Data element Used in report or message
AC Activity OBS
AD Address destination All
AI Assigned Inspector SEN
AP Cumulative production of the period Production logbook
CA Catch REP, JUR ,CAT, COX, Logbook
CC Cumulative catch REP, JUR, Logbook
CD Daily catch Logbook
CO Course OBS
CR Cancelled report CAN
CS Coastal state POR
DA Date COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET
DF Days Fished CAT, COX
ED End Date LIM, AUT
ER End Record All
FO Total number of hauls / fishing operations during the day Logbook
FR From All
FS Flag State NOT, OBS
GE Fishing Gear NOT, Logbook
IR Contracting Party internal reference number NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook
IS Date of issuing AUT
KG Transferred species TRA, POR, Logbook
LA Latitude COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook
LG Longitude (decimal) POS, ENT
LO Longitude COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook
LT Latitude (decimal) POS, ENT
LU Limited Authorisation NOT
MA Masters name Logbook, Production logbook
MI Means of Surveillance SEN, SEX
MS Free Text string OBS
NA Vessel name NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook
NE Unit weight Production logbook
NU Number of units Production logbook
OB Quantity onboard COE, POR, Logbook
OI Object Identification OBS
OS Observation Ser. No. OBS
PD Predicted Date TRA, POR
PH Photograph OBS
PO Port Name NOT, POR
PR Product code Production logbook
PT Predicted Time TRA, POR
QP Quantity produced Production logbook
RA Relevant Area REP, JUR, LIM, Logbook
RC Radio Call Sign All
RD Record Date All
RE Return Error Number RET
RJ Catch discarded Logbook
RN Record Number All
RR Regulated Resources AUT, SUS
RS Return Status RET
RT Record Time All
SD Start Date WIT, LIM, AUT, SUS
SN Species name Production logbook, LIM
SP Speed OBS
SQ Sequence Number COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN
SR Start Record All
TF Transhipped From TRA, Logbook
TI Time All
TM Type of Message All except Logbook and Production logbook
TN Trip Number ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook
TP Vessel type NOT, OBS
TT Transhipped To TRA, Logbook
TU Transmission used Logbook
TY Type of packing Production logbook
VC Vessel Charterer NOT
VL Vessel Length NOT
VO Vessel Owner NOT
VP Vessel Power NOT
VT Vessel capacity NOT
XR Ext. registration NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS
YM Year and month REP, JUR
YR Year of the report cancelled CAN
ZO Zone JUR

D. 1 
Where appropriate,  a fisheries administration must  retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments:


— the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE);
— the data elements ‘record date’ (RD), ‘record time’ (RT), ‘record number’ (RN) and ‘from’ (FR) shall be inserted.

D. 2 
If a Contracting Party so requests, the NEAFC Secretary shall send a return message every time an electronic transmission of a report or message is received.


a)) Return message format:
Data Element Field Code Mandatory/Optional Remarks
Start Record SR M System detail; indicates start of record
Address AD M Message detail; destination, Contracting Party sending the report
From FR M Message detail; XNE is NEAFC (who is sending the return message)
Type of message TM M Message detail; message type RET for return message
Sequence number SQ O Reporting detail; serial number of the report from the vessel in the relevant year, copied from the report which is received.
Radio call sign RC O Reporting detail; international radio call sign of the vessel, copied from the report which is received.
Return Status RS M Reporting detail; code showing whether the report/message is acknowledged or not (ACK or NAK)
Return error number RE O Reporting detail; number showing the type of error. See table b)for return error numbers
Record number RN M Reporting detail; record number of the report/message which is received
Date DA M Message detail; date of transmission of the RET message
Time TI M Message detail; time of transmission of the RET message
End of Record ER M System detail; indicates end of the record
b)) Return error numbers:

                                          Subject/Annex
                                        
                                          Error Numbers
                                        
                                          Error cause
                                       

                                          Rejected (NAK)
                                          Follow-up action required
                                        
                                          Accepted and Stored (ACK)
                                          Follow-up action required
                                        
                                          Accepted and Stored (ACK) with warning
                                       

                                             Communication
                                           
                                          101
                                          
                                          Message is unreadable
                                       
 
                                          102
                                          
                                          Data value or size out of range
                                       
 
                                          104
                                          
                                          Mandatory data missing
                                       
 
                                          105
                                          
                                          This report is a duplicate; attempt to re-send a report previously rejected
                                       
 
                                          106
                                          
                                          Unauthorised data source
                                       
   
                                          150
                                        
                                          Sequence error
                                       
   
                                          151
                                        
                                          Date/Time in the future
                                       
   
                                          155
                                        
                                          This report is a duplicate; attempt to re-send a report previously accepted
                                       

                                             Annex II
                                             
                                          250
                                        
                                          Attempt to re-Notify a vessel
                                       
  
                                          251
                                         
                                          Vessel is not Notified
                                       
  
                                          252
                                         
                                          Species not AUT, or LIM or SUS
                                       

                                             Annex VIII
                                            
                                          301
                                         
                                          Catch prior to Catch on Entry
                                       
  
                                          302
                                         
                                          Transhipment prior to Catch on Entry
                                       
  
                                          303
                                         
                                          Catch on Exit prior to Catch on Entry
                                       
  
                                          304
                                         
                                          No Position received (CAT, TRA, COX)
                                       
   
                                          350
                                        
                                          Position without Catch on Entry
                                       

                                             Annex X
                                           
                                          401
                                          
                                          Surveillance Exit prior to Surveillance Entry
                                       
  
                                          450
                                         
                                          Observation without Surveillance Entry
                                       
  
                                          451
                                         
                                          Inspectors or craft not notified
c)) Identification of duplicate messages and reports:

                                             Message/Reports
                                           
                                             Data Elements
                                          
 
                                             TM
                                           
                                             AD
                                           
                                             SQ
                                           
                                             RC
                                           
                                             LA/LT
                                           
                                             LO/LG
                                           
                                             SP
                                           
                                             CO
                                           
                                             DA
                                           
                                             TI
                                           
                                             OB
                                           
                                             CA
                                           
                                             RA
                                           
                                             DF
                                           
                                             KG
                                           
                                             TT
                                           
                                             TF
                                           
                                             PD
                                           
                                             PT
                                           
                                             CS
                                           
                                             PO
                                           
                                             CR
                                           
                                             YR
                                          

                                             Position
                                           
                                          POS
                                        
                                          y
                                         
                                          y
                                        
                                          y
                                        
                                          y
                                          
                                          y
                                        
                                          y
                                                    

                                             Entry
                                           
                                          ENT
                                        
                                          y
                                         
                                          y
                                        
                                          y
                                        
                                          y
                                          
                                          y
                                        
                                          y
                                                    

                                             Exit
                                           
                                          EXI
                                        
                                          y
                                         
                                          y
                                        
                                          y
                                        
                                          y
                                          
                                          y
                                        
                                          y
                                                    

                                             Manual
                                           
                                          MAN
                                        
                                          y
                                         
                                          y
                                        
                                          y
                                        
                                          y
                                          
                                          y
                                        
                                          y
                                                    

                                             Catch on Entry
                                           
                                          COE
                                        
                                          y
                                         
                                          y
                                            
                                          y
                                        
                                          y
                                        
                                          y
                                                   

                                             Catch
                                           
                                          CAT
                                        
                                          y
                                         
                                          y
                                            
                                          Y
                                        
                                          Y
                                         
                                          Y
                                        
                                          Y
                                        
                                          Y
                                                

                                             Catch on Exit
                                           
                                          COX
                                        
                                          y
                                         
                                          y
                                            
                                          Y
                                        
                                          Y
                                         
                                          Y
                                        
                                          Y
                                        
                                          Y
                                                

                                             Transhipment
                                           
                                          TRA
                                        
                                          y
                                         
                                          y
                                            
                                          Y
                                        
                                          Y
                                            
                                          Y
                                        
                                          Y
                                        
                                          Y
                                        
                                          Y
                                        
                                          Y
                                           

                                             Port of Landing
                                           
                                          POR
                                        
                                          y
                                         
                                          y
                                            
                                          Y
                                        
                                          Y
                                        
                                          Y
                                           
                                          Y
                                          
                                          Y
                                        
                                          Y
                                        
                                          Y
                                        
                                          Y
                                         

                                             Cancel
                                           
                                          CAN
                                        
                                          y
                                         
                                          y
                                            
                                          y
                                        
                                          y
                                                   
                                          Y
                                        
                                          Y
                                       
                                       For each message, if data in data-elements marked 
                                       ‘
                                       Y
                                       ’
                                        is identical, then identify message as duplicate

ANNEX XI

A.Main Vessel Types
FAO Code Type of vessel
BO Protection vessel
CO Fish training vessel
DB Dredger non continuous
DM Dredger continuous
DO Beamer
DOX Dredger NEI
FO Fish carrier
FX Fishing vessel NEI
GO Gill netter
HOX Mother ship NEI
HSF Factory mother ship
KO Hospital ship
LH Hand liner
LL Long liner
LO Liner
LP Pole and line vessel
LT Troller
MO Multipurpose vessels
MSN Seiner hand liner
MTG Trawler drifter
MTS Trawler purse seiner
NB Lift netter tender
NO Lift netter
NOX Lift netter NEI
PO Vessel using pumps
SN Seine netter
SO Seiner
SOX Seiner NEI
SP Purse seiner
SPE Purse seiner European
SPT Tuna purse seiner
TO Trawler
TOX Trawlers NEI
TS Side trawler
TSF Side trawler freezer
TSW Side trawler wetfish
TT Stern trawler
TTF Stern trawler freezer
TTP Stern trawler factory
TU Outrigger trawlers
WO Trap setter
WOP Pot vessels
WOX Trap setters NEI
ZO Fish research vessel
DRN Drifnetter
NEI = Not Elsewhere Identified
B.Main vessel activities
Alpha Code Category
ANC Anchoring
DRI Drifting
FIS Fishing
HAU Hauling
PRO Processing
STE Steaming
TRX Trans-shipping on or off loading
OTH Others - to be Specified
C.
                              
                                    Main gear types
                                 

                              FAO Alpha Code
                            
                              Gear type
                           

                                    Surrounding Nets
                                 

                                 PS
                               
                              With purse lines
                           

                                 PS1
                               
                              1 vessel purse seine
                           

                                 PS2
                               
                              2 vessels purse seine
                           
 

                                    Seine Nets
                                 

                                 SSC
                               
                              Seine Scottish
                           
 

                                    Trawls — Bottom
                                 

                                 OTB
                               
                              Bottom otter trawl
                           

                                 PTB
                               
                              Bottom pair trawls
                           

                                 TBN
                               
                              Bottom trawl Nephrop
                           

                                 TBS
                               
                              Bottom trawl shrimp
                           

                                 OTT
                               
                              Otter twin trawl
                           
 

                                    Trawls — Midwater
                                 

                                 OTM
                               
                              Midwater otter trawl
                           

                                 PTM
                               
                              Midwater trawls pair
                           
 

                                    Gillnets and Entangling Nets
                                 

                                 GNS
                               
                              Gillnet anchored
                           

                                 GND
                               
                              Drift nets
                           

                                 GEN
                               
                              Gill tangle net (Not specified)
                           
 

                                    Traps
                                 

                                 FPO
                               
                              Pot
                           
 

                                    Hooks and Lines
                                 

                                 LHP
                               
                              Hand lines
                           

                                 LHM
                               
                              Hand line mechanical
                           

                                 LLS
                               
                              Set line long line
                           

                                 LLD
                               
                              Drifting long line
                           

                                 LL
                               
                              Long line
                           

                                 LTL
                               
                              Trolling long line
                           

                                 LX
                               
                              Hook and lines
                           
 

                                    Harvesting Machines
                                 

                                 HMP
                               
                              Pumps
                           

                                    No Gear
                                 

                                 NIL
                               
                              No fishing gear to report
D.Main categories of devices and attachments of gear
FAO 3 Alpha Code Attachment or device
BSC Bottom-side chafer
TSC Top-side chafer
SBG Strengthening bag
CPP Chafing or protection piece
CDL Cod line
LST Lifting straps
RST Round straps
FLP Flapper
SNT Sieve netting
SRP Strengthening ropes
TQT ‘Torquette’
MLT Median lacing of a trouser codend
STL Strengthening lacing
LAR Lacing rope
FLT Float
EMD Electro-mechanical devices
KTE Kite
SPG Separation Grids
SMP Square mesh panel
CSS Cod end sensu stricto
OTH Others to be specified
E.Product form codes
3-Alpha Presentation Description
CBF Cod butterfly (escalado) HEA with skin on, spine on, tail on
CLA Claws Claws only
DWT ICCAT code Gilled, gutted, part of head off, fins off
FIL Filleted HEA + GUT + TLD + bones off Each fish originates two fillets
FIS Filleted and skinned fillets FIL + SKI Each fish originates two fillets not joined by any part
FSB Filleted with skin and bones Filleted with skin and bones on
FSP Filleted skinned with pinbone Filleted with skin removed and pinbone on
GHT Gutted headed and tailed GUH + TLD
GUG Gutted and gilled Guts and gills removed
GUH Gutted and headed Guts and head removed
GUL Gutted liver in GUT without removing liver parts
GUS Gutted headed and skinned GUH + SKI
GUT Gutted All guts removed
HEA Headed Heads off
HET Headed and tailed Heads and tails off
JAP Japanese cut Transversal cut removing all parts from head to belly
JAT Tailed Japanese cut Japanese cut with tail removed
LAP Lappen Double fillet, HEA, skin + tails + fins ON
LVR Liver Liver only, In case of collective presentation* use code LVR-C
OTH Other Any other presentation
ROE Roe (s) Roe(s) only In case of collective presentation* use code ROE-C
SAD Salted dry Headed with skin on, spine on, tail on and salted dry
SAL Salted wet light CBF + salted
SGH Salted, gutted and headed GUH + salted
SGT Salted gutted GUT + salted
SKI Skinned Skin off
SUR Surimi Surimi
TAL Tail Tails only
TAD Tailed Tail off
TNG Tongue Tongue only. In case of collective presentation* use code TNG-C
TUB Ube only Tube only (Squid)
WHL Whole No processing
WNG Wings Wings only
F.Type of packing
Code Type
CRT Cartons
BOX Boxes
BGS Bags
BLC Blocks
G.
                              
                                    Type of Processing
                                 

                              Code
                            
                              Type
                           

                              FRZ
                            
                              Frozen
                           

                              FRE
                            
                              Fresh
                           

                              OTH
                            
                              Any other processing
ANNEX XII

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
