
Article 1 
The basic parameters for the National Register of Train Driving Licences (hereinafter ‘NLR’) set out in Annex I are adopted.
Article 2 
The basic parameters for the Register of Complementary Certificates (hereinafter ‘CCR’) set out in Annex II are adopted.
Article 3 

1. Within 24 months from the taking effect of this Decision, the European Railway Agency (hereinafter ‘the Agency’) shall carry out a feasibility study for a computer-based application fulfilling the basic parameters for the NLR and CCR and facilitating the exchange of information among competent authorities, railway undertakings and infrastructure managers.The feasibility study shall in particular consider the functional and technical architecture, operating modes and rules for data input and consultation.The feasibility study shall be discussed and approved within the cooperation between the representatives of the competent authorities specified in Article 35 of the Directive 2007/59/CE.
2. Where appropriate, on the basis of the results of the study referred to in paragraph 1, the Agency shall set up a pilot application of a network with at least three NLRs and nine CCRs.The Agency shall monitor the pilot application for at least one year, and issue a report to the Commission with, where appropriate, a recommendation to amend this Decision.
Article 4 
Within one year of this Decision taking effect, Member States shall inform the Commission and the other Member States:

((a)) of the body designated to deliver train driving licences in accordance with Article 19(1)(a) of Directive 2007/59/EC,
((b)) of the body designated to keep and update the NLR in accordance with Article 19(1)(f) of Directive 2007/59/EC.
Article 5 
This Decision is addressed to the Member States.
It shall not apply to Cyprus and Malta as long as no railway system is established within their territory.
Done at Brussels, 29 October 2009.
For the Commission
Antonio TAJANI
Vice-President
ANNEX I
1. 
The basic parameters for National Registers of train driving licences set in accordance with Article 22(4) of Directive 2007/59/EC, are:


— Data to be collected (Chapter 2),
— Data format (Chapter 3),
— Access rights (Chapter 4),
— Data exchange (Chapter 5),
— Duration of data retention (Chapter 6),

2. 
NLR shall comprise four sections.

Section 1 shall contain information about the current status of the licence.

Section 2 shall contain information about the licence issued, in line with the list of requirements contained in Annex I, Section 2, of Directive 2007/59/EC.

Section 3 shall contain historical information about the licence.

Section 4 shall contain information about basic requirements and initial checks, to allow the licence to be issued and subsequent checks, to allow the licence to remain valid.

The data to be collected are set out in the table in Chapter 3.

3. 
The following is a list of requirements for the data format of the NLR.

The list is set out as follows:


No Datum to be displayed
Content Format Status of the requirement



Section 1:1 Licence number
1.1 Number of the licence EIN (12 digits) Compulsory
2 Current state of the licence
2.1 Evidence of the current state of the licence.
— Valid,
— Suspended (decision pending),
— Withdrawn, Text Compulsory
2.2 Reason for suspension or withdrawal Text Compulsory



Section 2:3 Surname(s) of the holder
3.1 Surname(s) displayed on passport or national identity card or other recognised document proving identity More surnames are allowed, depending on national custom Text Compulsory
4 Name(s) of the holder
4.1 Name(s) displayed in passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom Text Compulsory
5 Date of birth of the holder
5.1 Date of birth of the holder YYYY-MM-DD Compulsory
6 Place of birth of the holder
6.1 Place of birth of the holder Text Compulsory
6.2 Nationality Text Optional
7 Date of issue of the licence
7.1 Display of the current date of issue of the licence YYYY-MM-DD Compulsory
8 Date of expiry of the licence
8.1 Date of the expected formal expiry of the valid licence YYYY-MM-DD Compulsory
9 Name of issuing authority
9.1 Name of the authority issuing the licence (competent authority, delegated entity, railway undertaking, infrastructure manager) Text Compulsory
10 Reference number assigned to the employee by the employer
10.1 Company reference for the train driver Text Optional
11 Photograph of the holder
11.1 Photograph Original or Electronic scanning Compulsory
12 Signature of the holder
12.1 Signature Original/Photocopy/Electronic scanning Compulsory
13 Permanent place of residence or postal address of the holder
13.1 Address of the holder Street and number Text Optional
13.2 Town Text Optional
13.3 Country Text Optional
13.4 Postcode Alpha-numerical code Optional
13.5 Telephone number Text Optional
13.6 e-mail address Text Optional
14 Additional information
14.1 Information imposed by a competent authority in accordance with Annex II of Directive 2007/59/EC Coded information Compulsory
 Field 9.a.1 — Native language(s) of the driver
 Text 
 Field 9.a.2 — Space reserved for entries by the Member State which issues the licence, for information that may be necessary under national legislation
 Text 
15 Medical restriction
15.1 Information imposed by a competent authority in accordance with Annex II of Directive 2007/59/EC Coded information Compulsory
Mandatory use of glasses/lenses (code b.1) 
Mandatory use of hearing aid(s) (code b.2) 



Section 3:16 Date of first issues
16.1 Date of first issue YYYY-MM-DD Compulsory
17 Date of expiry
17.1 Date of expiry (and of expected formal renewal) YYYY-MM-DD Compulsory
18 Update(s) (Several records are possible)
18.1 Date of update YYYY-MM-DD Compulsory
18.2 Reason for update Text Compulsory
19 Amendment(s) (Several records are possible)
19.1 Date of amendment YYYY-MM-DD Compulsory
19.2 Reason of amendment Text Compulsory
20 Suspension(s) (Several records are possible)
20.1 Length of period of suspension From (date) to (date) Compulsory
20.2 Reason for suspension Text Compulsory
21 Withdrawal(s) (Several records are possible)
21.1 Date of withdrawal YYYY-MM-DD Compulsory
21.2 Reason for withdrawal Text Compulsory
22 Licence reported lost
22.1 Date of communication YYYY-MM-DD Compulsory
22.2 Date of any duplicate issued YYYY-MM-DD Compulsory
23 Licence reported stolen
23.1 Date of communication YYYY-MM-DD Compulsory
23.2 Date of any duplicate issued YYYY-MM-DD Compulsory
24 Licence reported destroyed
24.1 Date of communication YYYY-MM-DD Compulsory
24.2 Date of any duplicate issued YYYY-MM-DD Compulsory



Section 4:25 Education
25.1 Basic requirement Highest level of certification possessed Text Compulsory
26 Physical fitness
26.1 Basic requirement Statement on fulfilment of criteria in Directive 2007/59/EC, Annex II (Sections 1.1, 1.2, 1.3 and 2.1) Text Compulsory
26.2 Date of check  YYYY-MM-DD Compulsory
26.3 Subsequent periodic check Confirmed/not confirmed Text Compulsory
26.4 (several records possible) Date of last check YYYY-MM-DD Compulsory
26.5 Next check Date of next formally expected check YYYY-MM-DD Compulsory
26.6 Notes Notes to be specified:
— Normal schedule,
— Anticipated schedule (according to doctor’s certificate),
— Change in information (code 9.a.2) if necessary,
— Change in restriction code,
— Other + field to specify, Text Compulsory
27 Occupational psychological fitness
27.1 Basic requirement Statement on fulfilment of criteria in Annex II of Directive 2007/59/EC (Section 2.2) Text Compulsory
27.2 Date of check  YYYY-MM-DD Compulsory
27.3 Following check(s) Only if necessary (several records possible) Statement Compulsory
27.4  Date of any subsequent check YYYY-MM-DD Compulsory
28 General professional knowledge
28.1 Basic requirement Statement on fulfilment of criteria in Annex IV of Directive 2007/59/EC Text Compulsory
28.2 Date of check  YYYY-MM-DD Compulsory
28.3 Subsequent check (only if required at national level) YYYY-MM-DD Compulsory

4. 
Access to the information contained in the NLR shall be granted to the following interested parties for the following purposes:


— to the competent authorities of the other Member States, upon reasoned request, for:
— controlling trains operating in their area of jurisdiction,
— making enquiries regarding compliance with Directive 2007/59/EC by all those active in their area of jurisdiction,
— to the Agency, upon reasoned request, for evaluating the development of train driver certification in accordance with Article 33 of Directive 2007/59/EC, in particular regarding the interconnection of registers,
— to any employer of drivers, for consulting the status of the licences in accordance with article 22(1)(b) of Directive 2007/59/EC,
— to railway undertakings and infrastructure managers, employing or contracting train drivers, for consulting the status of licences, in accordance with Article 22(1)(b) of Directive 2007/59/EC,
— to train drivers, upon request, for consulting the data concerning them,
— to investigation bodies set up in accordance with Article 21 of Directive 2004/49/EC, for investigating accidents, in particular as stated in Article 20(2)(e) and (g) of that Directive,

5. 
Access to relevant data shall be granted upon formal request. The competent authority shall provide the data, without delay, in a manner which ensures secure transmission of information and protection of personal data.

Competent authorities may offer login facilities on their websites to all who have access rights, provided they ensure that the grounds for requests are checked.

6. 
All data in the NLR shall be kept for at least 10 years from the date of end of validity of the train driving licence. If at any time during the 10-year period an investigation involving the driver is started, data relating to the driver must be kept beyond the 10-year period if so required.

Any changes in the NLR shall be recorded.

ANNEX II
1. 
The basic parameters for registers of complementary certificates (CCR), set in accordance with Article 22(4) of Directive 2007/59/EC, are:


— Data to be collected (Chapter 2),
— Data format (Chapter 3),
— Access rights (Chapter 4),
— Data exchange (Chapter 5),
— Duration of data retention (Chapter 6),
— Procedures in case of bankruptcy (Chapter 7),

2. 
CCRs shall comprise four sections.

Section 1 shall contain information about the current state of the licence owned by the train driver.

Section 2 shall contain information about the complementary certificate issued, as listed in Annex I, Section 3, of Directive 2007/59/EC.

Section 3 shall contain historical information about the complementary certificate.

Section 4 shall contain information about basic requirements and initial checks to allow the complementary certificate to be issued and about subsequent checks to be recorded to allow the complementary certificate to remain valid.

The data to be collected are set out in the table in Chapter 3.

Information on current knowledge of rolling stock, knowledge of infrastructure and linguistic knowledge assessed in accordance with the relevant part of Directive 2007/59/EC shall be given in Section 2. That section shall include the date of the next expected checks. By the date of subsequent checks the new ‘current state’ will start, and previous information will be moved into Section 4, containing historical information.

3. 
The following list shows the data format of the CCR.

The list is set out as follows:


No Datum to be displayed
Content Format Status of the requirement



Section 1:1 Licence number
1.1 Number of the licence, giving access to data in the national register EIN (12 digits) Compulsory
2 Current state of the licence
2.1 Evidence of the current state of the licence
— Valid
— Suspended
— Withdrawn Text Compulsory



Section 2:3 Surname(s) of the holder (the same of the licence)
3.1 Surname(s) displayed on passport or national identity card or other recognised document proving identity. More surnames are allowed, depending on national custom Text Compulsory
4 Name(s) of the holder (the same of the licence)
4.1 Name(s) displayed on passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom Text Compulsory
5 Date of birth of the holder
5.1 Date of birth of the holder YYYY-MM-DD Compulsory
6 Place of birth of the holder
6.1 Place of birth of the holder Text Compulsory
7 Date of issue of the certificate
7.1 The current date of issue of the certificate YYYY-MM-DD Compulsory
8 Date of expiry of the certificate
8.1 Date of the expected formal expiry of the certificate, to be set by the company and included in the procedure required in Article 15 of Directive 2007/59/EC. YYYY-MM-DD Compulsory
9 Name of issuing entity
9.1 Name of the entity issuing the certificate (railway undertaking, infrastructure manager, other) Text Compulsory
10 Reference number assigned to the employee by the employer
10.1 Company reference for the train driver Text Optional
11 Photograph of the holder
11.1 Photograph Original or Electronic scanning Compulsory
12 Signature of the holder
12.1 Signature Original/Photocopy/Electronic scanning Compulsory
13 Permanent place of residence or postal address of the holder
13.1 Address of the holder Street and number Text Optional
13.2 Town Text Optional
13.3 Country Text Optional
13.4 Postcode Alpha-numerical code Optional
13.5 Telephone number  
13.6 e-mail address  
14 Address of the railway undertaking or infrastructure manager for which the driver is authorised to drive
14.1 Address of the RU/IM Street and number Text Compulsory
14.2 Town Town Compulsory
14.3 Country Text Compulsory
14.4 Postcode Alpha-numerical code Compulsory
14.5 Contact person Text Optional
14.6 Telephone number Text Compulsory
14.7 Fax number Text Compulsory
14.8 e-mail address Text Compulsory
15 Category in which the driver is authorised to drive
15.1 Relevant code(s) Text Compulsory
16 Rolling stock which the driver is authorised to drive
16.1 (list, record to be repeated) Text Compulsory
16.2 For each item the date of next expected check shall be added YYYY-MM-DD Compulsory
17 Infrastructure on which the driver is authorised to drive
17.1 (list, record to be repeated) Text Compulsory
17.2 For each item the date of next expected check shall be added YYYY-MM-DD Compulsory
18 Language skills
18.1 (list, record to be repeated) Text Compulsory
18.2 For each item the date of next expected check shall be added YYYY-MM-DD Compulsory
19 Additional information
19.1 (list, record to be repeated) Text Compulsory
20 Additional restrictions
20.1 (list, record to be repeated) Text Compulsory



Section 3:21 Date of first issue
21.1 Date of first issue of the certificate YYYY-MM-DD Optional
22 Update(s) (Several records are possible)
22.1 Date of update YYYY-MM-DD Compulsory
22.2 Details of and reason for update (correction of one or more data displayed on the complementary certificate, e.g. personal address of the driver) Text Compulsory
23 Amendment(s) (Several records are possible)
23.1 Date of amendment YYYY-MM-DD Compulsory
 Reason for amendments, referring to specific parts of the certificate:
— amendments in field 3 ‘Categories of driving’
— amendments in field 4 ‘Additional Information’
— amendments in field 5: new linguistics knowledge acquired or knowledge periodically checked
— amendments in field 6 ‘Restrictions’
— amendments in column 7: new rolling stock knowledge acquired or knowledge periodically checked
— amendments in column 8: new infrastructure knowledge acquired or knowledge periodically checked Text Compulsory
24 Suspension(s) (Several records are possible)
24.1 Length of period of suspension From (date) to (date) Compulsory
24.2 Reason for suspension Text Compulsory
25 Withdrawal(s) (Several records are possible)
25.1 Date of withdrawal YYYY-MM-DD Compulsory
25.2 Reason for withdrawal Text Compulsory
26 Certificate reported lost
26.1 Date of communication YYYY-MM-DD Compulsory
26.2 If yes, date of issued duplicate YYYY-MM-DD Compulsory
27 Certificate reported stolen
27.1 Date of communication YYYY-MM-DD Compulsory
27.2 Date of any duplicate issued YYYY-MM-DD Compulsory
28 Certificate reported destroyed
28.1 Date of communication YYYY-MM-DD Compulsory
28.2 Date of any duplicate issued YYYY-MM-DD Compulsory



Section 4:29 Linguistic competence
29.1 Basic requirement Working language(s) for which a statement that the criteria set out in Annex VI(8) of Directive 2007/59/EC had been fulfilled was issued Text Compulsory
29.2 Periodic check Date of certified knowledge (exam passed) for each language.Several records are possible. YYYY-MM-DD Compulsory
30 Rolling stock knowledge
30.1 Basic requirement Rolling stock for which a statement that the criteria set out in Annex V of Directive 2007/59/EC had been fulfilled was issued Text Compulsory
30.2 Periodic check Date of periodic check (certified knowledge)Several records are possible. YYYY-MM-DD Compulsory
31 Infrastructure knowledge
31.1 Basic requirement Infrastructure for which a statement that the criteria set out in Annex VI of Directive 2007/59/EC had been fulfilled was issued Text Compulsory
31.2 Periodic check Date of periodic check (certified knowledge).Several records are possible. YYYY-MM-DD Compulsory

4. 
Access to the information contained in the CCR shall be granted to the following interested parties for the following purposes:


— to the competent authority of the Member State in accordance with Article 22(2)(b) of Directive 2007/59/EC,
— to competent authorities of the Member States in which the railway undertaking or infrastructure manager operates, and where the driver is authorised to drive on at least one line of the network:
— for their task of monitoring the development of certification, under Article 19(1)(g) and Article 26 of Directive 2007/59/EC,
— for their inspection tasks under Article 19(1)(h) and (2) and Article 29(1) of Directive 2007/59/EC (this task may be carried out by a delegated entity),
— to train drivers, for the data concerning them, in accordance with Article 22(3) of Directive 2007/59/EC,
— to investigation bodies set up in accordoance with Article 21 of Directive 2004/49/EC, for investigating accidents, in particular as stated in Article 20(e) and (g) of that Directive,

Companies shall be free to grant access to other users, subject to personal data protection.

5. 
In accordance with Directive 2007/59/EC, access to relevant data shall be granted:


((a)) to the competent authorities where the railway undertaking or infrastructure manager is domiciled, in accordance with Article 22(2)(b) of Directive 2007/59/EC,
((b)) to competent authorities of other Member States, upon request, in accordance with Article 22(2)(c) of Directive 2007/59/EC,
((c)) to drivers, upon request, in accordance with Article 22(3) of Directive 2007/59/EC.

The railway undertaking, infrastructure manager or delegated entity shall provide the data, without delay, in a manner which ensures secure transmission of information and protection of personal data.

Railway undertakings and infrastructre manangers may offer login facilities on their websites to all who have access rights, provided they ensure that grounds for requests are checked.

6. 
All data in the CCR shall be kept for at least 10 years from the last expiry date referred to on the certificate.

If at any time during the 10-year period an investigation involving the driver is started, data relating to the driver must be kept beyond the 10-year period if so required.

Any changes in the CCR shall be recorded.

7. 
If a railway undertaking or infrastructure manager goes bankrupt, the new company that takes over the operation of the service shall be responsible for the data contained in the register of complementary certificates.

The competent authority in the Member State where the railway undertaking or infrastructure manager is established shall be the repository of data contained in the register of complementary certificates if the activity is not taken over by another company.
