
Article 1 
The minimum requirements for the data to be entered in the national electronic registers established by Member States in accordance with Article 16(1) of Regulation (EC) No 1071/2009 shall be as set out in the Annex to this Decision.
Article 2 
This Decision is addressed to the Member States.
Done at Brussels, 17 December 2009.
For the Commission
Antonio TAJANI
Vice-President
ANNEX

Data category Data item Additional description of data field Length
Transport undertaking Name Free text alpha-numeric field 1-100
Legal form Free text alpha-numeric field 1-50
Address Address Free text alpha-numeric field 1-150
Postal code Free text alpha-numeric field 1-10
City Free text alpha-numeric field 1-50
Country code Selected from two letter code ISO 3166-1 alpha 2 2
Authorisation Type Declaration of:
— ‘Community licence for passenger transport’
— ‘National licence for passenger transport’or:
— ‘Community licence for goods transport’
— ‘National licence for goods transport’ 1-50
Serial number of Community licence Free text alpha-numeric field 1-20
Start date of Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Expiry date of Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Number of vehicles covered Free text numeric field 1-4
Vehicle registration number Free text alpha-numeric field 1-15
Authorisation status Declaration of
— ‘Active’
— ‘Suspended’
— ‘Withdrawn’
— ‘Expired’
— ‘Lost/stolen’
— ‘Annulled’
— ‘Returned’ 1-20
Date of withdrawal of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Date of suspension of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Expiry date of suspension of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Reason for suspension or withdrawal of the Community licence Declaration of:
— ‘No effective and stable establishment’
— ‘No appropriate financial standing’
— ‘No requisite professional competence’
— ‘Not of good repute’
— ‘Other’ 1-100
Serial number of certified true copy of Community licence Free text alpha-numeric field 1-20
Date of withdrawal of certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Expiry date of withdrawal of certified copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Legal representative of the undertaking (where appropriate) First given name Free text alpha-numeric field 1-100
Family name(s) Free text alpha-numeric field 1-100
Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Place of birth Free alpha text 1-50
Transport Manager First given name Free text alpha-numeric field 1-100
Family name(s) Free text alpha-numeric field 1-100
Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Place of birth Free alpha text 1-50
Number of certificate of professional competence Free text alpha-numeric field 1-20
Date of issue of the certificate of professional competence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Country of issue of the certificate of professional competence Selected from two letter code ISO 3166-1 alpha 2 2
Serious infringement Category Alpha-numeric field using coded values 
Type Alpha-numeric field using coded values 
Date of infringement Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Date of check where infringement has been ascertained Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Member State in which infringement was ascertained Selected from two letter code ISO 3166-1 alpha 2 2
Reason why loss of good repute is a disproportionate response Free text alpha-numeric field 1-500
Unfit Person First given name Free text alpha-numeric field 1-100
Family name(s) Free text alpha-numeric field 1-100
Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Place of birth Free alpha text 1-50
Number of certificate of professional competence Free text alpha-numeric field 1-20
Date of issue of the certificate of professional competence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Country of issue of the certificate of professional competence Selected from two letter code ISO 3166-1 alpha 2 2
Reason for declaration of unfitness Declaration of either:
— ‘Infringement of national rules’
— ‘Infringement of Community rules’ 1-100
Current rehabilitation measure Declaration of either:
— ‘Repeat training’
— ‘Additional training’
— ‘Relicensing’
— ‘Additional conditions on licence’
— ‘Other’ 1-100
Start date of declaration of unfitness Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
End date of declaration of unfitness Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10


