
1 
These Regulations may be cited as the Public Record Office (Fees) Regulations 1999 and shall come into force on 1st April 1999.
2 

(1) Subject to paragraph (3), the fees to be charged for the authentication of copies of or extracts from records under the charge of the Keeper of Public Records and for other services afforded by officers of the Public Record Office shall be those set out in column A of the Schedule in place of those set out in column B.
(2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.
(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been or is likely to be exceptionally simple.
3 
The Public Record Office (Fees) Regulations 1998 are hereby revoked.
Irvine of Lairg,C.
Dated 5th March 1999We concur,
Clive J.C. Betts
Bob Ainsworth
Two of the Lords Commissioners of Her Majesty’s Treasury
Dated 8th March 1999
SCHEDULE
Regulation 2


 Column A Column B
Item New Fee Old Fee
 £ £

1 
For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day. 390.00 380.00

2 
For any piece of research, for each 15 minutes for each enquiry. 10.00 8.00

3 
For the replacement of a lost ticket 2.50 2.50

4.1 
For 35 mm microfilm of records, where there is no existing copy
 Per hour 55.00 50.00
Minimum charge 150.00 150.00

4.2 
For 35 mm silver duplicate microfilm from existing film–
 Per metre (silver) 1.60 1.60
Per metre (diazo) 0.90 0.90
Minimum charge 45.00 45.00

5.1 
For Diazo microfiche of records, where there is no existing negative microfiche–
 Per hour 55.00 50.00
Minimum charge 55.00 50.00

5.2 
For duplicate Diazo microfiche supplied from existing masters–
 Per fiche 2.60 2.60

6.1 
For direct copies of original documents–
(i) Monochrome A4 sheet Per print 0.35 0.35

(ii) Monochrome A3 sheet Per print 0.40 0.40

(iii) Monochrome A2 sheet Per print 0.70 0.70

(iv) Colour A4 sheet Per print 4.20 4.20

(v) Colour A3 sheet Per print 8.40 8.40

(vi) Colour A2 sheet Per print 19.80 19.80

(vii) Colour A1 sheet Per print 39.60 39.60

(viii) Additional charge where copying is difficult due to the nature of the document Per hour 20.00 20.00

(ix) Additional finishes Prices on request

6.2 
For prints from existing microfilm–
 Per print 0.35 0.35

6.3 
For prints from existing microfilm (self-service)–
 Per print 0.25 0.25

6.4 
For monochrome prints from digital scans of documents requiring specialised handling
 Per print 2.60 –

7.1 
For monochrome prints–
20.3 cm * 25.4 cm 9.20 8.90
30.5 cm * 40.6 cm 9.70 9.40
40.6 cm * 50.8 cm 10.30 10.00
50.8 cm * 60.9 cm 15.50 –
Where no negative exists, for a black and white ultra violet photography service
 per negative 25.00 –

7.2 
For colour prints–
 20.3 cm * 25.4 cm 16.75 29.40
30.5 cm * 40.6 cm 24.98 –
40.6 cm * 50.8 cm 32.03 –
50.8 cm * 60.9 cm 42.60 –
Where no negative exists, for a photographic service,
 per negative 21.60 21.00

7.3 
For 35 mm colour slides– per slide 11.30 11.00

7.4 
Handling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work

8.1 
Reprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake
 Per hour of staff time 20.00 20.00

8.2 
Handling, packaging, postage and insurance for all postal orders at 10% of the cost of copying work–
 Minimum charge 2.50 2.50

8.3 
For an estimate of the cost of copying work to be carried out requested by post, refundable on the placement of an order to the value of £10.00 or over. 10.00 10.00

9 
For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet 20.00 12.50

10.1 
For the preparation of records for display at exhibitions outside the Public Record Office–
(i) For documents up to 851 mm by 603 mm 33.70 33.70

(ii) For documents between 851 mm by 603 mm and 1142 mm by 837 mm 53.00 53.00

(iii) For documents between 1142 mm by 837 mm and 1676 mm by 1142 mm 75.00 75.00

(iv) For documents larger than 1676 mm by 1142 mm, for each additional 300 mm or part of 300 mm on either dimension 1.60 1.60

(v) In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less 55.00 55.00

10.2 
For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time 26.00 26.00

10.3 
For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time. 26.00 26.00

11.1 
For the making of casts of seals from an existing rubber mould, for each side of the seal–
(i) Seals up to 50 mm in diameter
Resin 31.00 31.00
Wax 43.00 43.00

(ii) Seals between 50 mm and 100 mm in diameter
 Resin 31.00 31.00
Wax 45.00 45.00

(iii) Seals over 100 mm in diameter
 Resin 32.00 32.00
Wax 48.00 48.00

11.2 
For the making of casts of seals where no existing rubber mould exists, for each side of the seal–
(i) Seals up to 50 mm in diameter
 Resin 82.00 82.00
Wax 94.00 94.00

(ii) Seals between 50 mm and 100 mm in diameter
 Resin 87.00 87.00
Wax 100.00 100.00

(iii) Seals over 100 mm in diameter
 Resin 90.00 90.00
Wax 106.00 106.00

(Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term “datasets” includes dataset documentation)

12.1 
Electronic copies of Datasets and Dataset Documentation per order–
(i) Per dataset or part thereof 150.00 150.00

(ii) Per additional different dataset or part thereof 30.00 30.00
Plus for the following media–
(iii) Per writeable CD 25.00 25.00

(iv) Per DAT tape 25.00 25.00

(v) Per Exabyte tape 50.00 50.00

(vi) Per DLT cassette 40.00 40.00

(vii) Per DVD (Digital Versatile Disc) 75.00 –

(viii) Per 3.5 inch disk 5.00 5.00
Plus, if applicable, additional fee for subsetting data–
(ix) Per Megabyte of input data processed 0.50 0.50

12.2 
Copies of Datasets and Dataset Documentation delivered via network transfer–
For types of transfer–
(i) Delayed transfers via FTP (File Transfer Protocol)
Per dataset 50.00 50.00

 Plus per 10 Megabytes or part thereof 0.06 0.06

(ii) Transfers via Internet email using MIME (Multipurpose Internet Messaging Extensions)
 Per dataset 100.00 100.00
Plus per Megabyte or part thereof 15.00 15.00

(iii) Realtime transfers via HTTP (HyperText Transfer Protocol)
 Per dataset 150.00 150.00
Plus per 10 Megabytes or part thereof 0.10 0.10
Plus, if applicable, additional fee for subsetting data–
(iv) Per Megabyte of input data processed 0.50 0.50

12.3 
Copies of Dataset Documentation on paper or printouts of datasets or parts thereof–
(i) A4 Monochrome Per page 0.40 0.40

(ii) A3 Monochrome Per page 0.48 0.48

(iii) A4 Colour Per page 3.50 1.60

12.4 
Authentication of copies of records or extracts of records, in addition to the charge for the copy
(i) Electronic copies Per copyPlus twice the media fee in 12.1 250.00 250.00

(ii) Paper copies Per page 20.00 20.00

12.5 
Paid Dataset Searches
For any piece of research, for each 15 minutes or part thereof for each enquiry 12.00 12.00

12.6 
Miscellaneous
(i) For providing an estimate of a fee in respect of item 12, refundable if an order of greater than £10.00 is received. 10.00 10.00

(ii) Packaging of orders
 Envelope 1.00 1.00
Box (all media except DLT and 3490) 5.00 5.00

(iii) Postage to be charged at cost

(iv) Replacement of lost password or user ID 5.00 5.00